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Executive Assistant to the Division Manager
2 months ago
Job Summary
We are seeking a highly skilled and experienced Senior Business Operations Manager to join our team at Lawrence Livermore National Laboratory. As a key member of our Weapons Business Operations Division, you will provide leadership and oversight to a team of administrative, analytical, and business operations professionals.
Key Responsibilities
- Provide career development and leadership for a team of non-exempt staff, participate in determining staffing requirements, and invest in division personnel to develop a well-trained workforce.
- Execute division long-term goals as an active participant on the division's management team.
- Participate in interviewing and hiring new workforce to meet evolving needs in collaboration with the WBO Senior Management Team.
- Actively participate in mentoring, training, reclassification, and employee development within your WBO section.
- Serve as the executive point of contact for the senior manager supported; interfacing with senior-level internal and external personnel to exchange, gather, and disseminate information.
- Recognize, create, and implement plans to promote and foster a culture of inclusion, diversity, equity, and accountability.
- Perform other duties as assigned.
Additional Responsibilities at the Senior Level
- Participate in the development and consistent application of processes and procedures aligned with the WBO Strategic Plan.
- Using advanced knowledge of the business of the program or area supported, perform a full range of advanced, diverse, and complex executive assistant services to a senior manager.
Qualifications
- This position requires an active Department of Energy (DOE) Q-level clearance or active Top-Secret clearance issued by another government agency at the time of hire.
- Demonstrated leadership and teambuilding skills to effectively build, lead, and manage an effective administrative, business, and operations team.
- Advanced use of MS Office applications, including a demonstrated ability to prepare presentations and a variety of documents and reports.
- Experience working in a weapons program.
Additional Qualifications at the Senior Level
- Leadership experience; an understanding of principles of personnel administration, policies and procedures, and state and federal laws; and knowledge and understanding of HR compliance requirements.
- Specialized and operational knowledge working in a weapons program.
Desired Qualifications
- Effective interpersonal, verbal, and written communication skills necessary to interact tactfully and effectively with all levels of personnel, internal and external to the Laboratory, and to explain, negotiate, persuade, and lead staff and management through conflict resolution to obtain consent and action on complex matters, achieving desirable outcomes.
- Demonstrated experience implementing plans to promote and value diversity, equity, and inclusion principles in the workplace.
- Experience providing executive assistant support to senior management or executives, including coordinating and leading administrative projects.
Additional Desired Qualifications at the Senior Level
- Knowledge of and experience applying personnel policy and procedures and demonstrated ability to apply this knowledge and understanding in a wide array of situations dealing with staff.
- Advanced experience representing senior management or executives to diverse internal and external contacts, communicating senior manager's direction.
Why Lawrence Livermore National Laboratory?
- We are a leader in scientific research and development, with a strong commitment to innovation and excellence.
- We offer a dynamic and inclusive work environment, with opportunities for professional growth and development.
- We are committed to diversity, equity, and inclusion, and strive to create a workplace that is welcoming and inclusive for all employees.
