Office Support Specialist

2 weeks ago


Springfield, Massachusetts, United States ISMIE Mutual Insurance Company Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Assistant to join our team at ISMIE Mutual Insurance Company. The successful candidate will provide administrative support to our Governmental Affairs team, ensuring the smooth operation of our office and contributing to the success of our organization.

Key Responsibilities
  • Provide administrative support to the Governmental Affairs team, including preparing schedules, reports, and correspondence.
  • Track legislation and legislative calendars, and prepare schedules and reports as needed.
  • Coordinate Zoom meetings, conference calls, and in-house meetings with staff and outside contacts.
  • Assist in maintaining internal image filing systems and paper files.
  • Work with the building management team to resolve building issues and ensure compliance with ISMIE/ISMS policies and procedures.
  • Perform other administrative tasks as required.
Requirements
  • High school graduate or equivalent.
  • Three years of office experience, including navigating the internet and Zoom conference meetings.
  • Excellent word processing and typing skills.
  • Service-oriented individual capable of working well with a wide variety of personalities and multi-tasking.
Working Conditions
  • Visual acuity to read written information in a standard font.
  • Ability to communicate verbally.
  • Ability to operate a keyboard/computer and read from a computer screen and operate a telephone.
  • Ability to participate in presentations and meetings.
  • Ability to move about to accomplish tasks, attend meetings, and scheduled events.


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