Office Coordinator

3 weeks ago


Portland, Oregon, United States Compass Group USA Full time
About the Role

We are seeking a highly organized and detail-oriented Premium Office Assistant to join our team at the Rose Quarter. As a key member of our Premium department, you will provide exceptional support to our Catering, Suites, and Restaurants teams, ensuring seamless execution of events and exceeding guest expectations.

Key Responsibilities
  • Provide effective office support to the Catering, Suites, and Restaurants departments
  • Assist the Premium department with creating staff schedules, updating timesheets, and paying out gratuities in compliance with Oregon labor laws
  • Collaborate with Premium department on proper staffing levels for operation of all Premium events
  • Manage time-off requests, schedule availability, and special requests from staff
  • Review event rider information
  • Generate and maintain current event orders
  • Create, adjust, and track event invoices
  • Maintain event contract sales
  • Assist with cataloguing suites event sales
  • Create signage and food tags for events
  • Perform general administrative tasks
  • Ensure compliance with Levy standards, policies, and procedures
Requirements
  • Friendly and energetic individual ready to create memorable moments
  • Comfortable operating in a loud, high-volume atmosphere
  • Work both independently and with a team
  • Organized individual with the ability to prioritize tasks, manage time effectively, and handle multiple responsibilities simultaneously without compromising quality
  • Accuracy in handling data entry and correspondence with high attention to detail
  • Strong written and verbal communication skills for interacting with staff, partnering departments, and management
  • Competency in Microsoft Office Suite
  • Familiarity with electronic equipment, such as Point-of-Sale systems
  • Ability to adapt and learn new technology/programs
  • Experience in fine dining or a high-volume environment preferred
  • 1+ year of general administrative office experience required
What We Offer
  • Stay Bonus: Receive an additional $1.00 per hour worked during the Blazer Season
  • Free Meal Every Shift
  • 50% Off Monthly TriMet Passes
  • Referral Bonus
  • Merch & Ticket Discounts
  • Paid Sick Leave
  • Fun Environment
  • Opportunities for Growth

Levy is an equal opportunity employer. We are committed to treating all Applicants and Team Members fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, religion, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.


  • Office Coordinator

    4 weeks ago


    Portland, Oregon, United States NetWorth Realty USA Full time

    Job Title: Office CoordinatorWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at NetWorth Realty USA. As an Office Coordinator, you will be responsible for managing day-to-day office operations, coordinating real estate transactions, and providing general administrative support.Key Responsibilities:Administrative...

  • Office Coordinator

    4 weeks ago


    Portland, Oregon, United States LHH Recruitment Solutions Full time

    Job OpportunityLHH Recruitment Solutions is partnering with a Property Management company to fill a critical role in their Portland, OR office. We are seeking a detail-oriented and organized Office Manager/HR Coordinator to cover maternity leave. This position is essential for maintaining smooth office operations and providing HR support.Key...

  • Office Coordinator

    3 weeks ago


    Portland, Oregon, United States LHH Recruitment Solutions Full time

    Job OpportunityLHH Recruitment Solutions is partnering with a Property Management company to fill a critical role in their Portland, OR office. We are seeking a detail-oriented and organized Office Manager/HR Coordinator to cover maternity leave and provide essential support to the team.ResponsibilitiesPerform HR Coordinator and office management...


  • Portland, Oregon, United States Pacific Office Automation Full time

    Job Title: IT Project CoordinatorPacific Office Automation is a leading provider of document imaging and technology solutions. We are seeking an experienced IT Project Coordinator to join our team in Beaverton, OR.Job SummaryThe IT Project Coordinator will be responsible for maintaining and tracking project plans, schedules, budgets, and resource allocation...


  • Portland, Oregon, United States Pacific Office Automation Full time

    Job SummaryPacific Office Automation is seeking a skilled Logistics Coordinator to join our team in Beaverton, OR. As a key member of our operations team, you will be responsible for managing the delivery of products to our customers.Key ResponsibilitiesCoordinate the scheduling and delivery of products to customersManage the inventory of products and ensure...

  • Logistics Coordinator

    2 weeks ago


    Portland, Oregon, United States Pacific Office Automation Full time

    PositionPacific Office Automation is seeking a skilled Delivery Driver to join our team at our office in Beaverton, OR.Key ResponsibilitiesManage and schedule demo equipment setup at customer locationsProcess trade lease-ins, lease returns, equipment swaps, and rental returnsSupport facilities manager positions and shop techniciansCoordinate copier and fax...

  • Logistics Coordinator

    1 month ago


    Portland, Oregon, United States Pacific Office Automation Full time

    Job SummaryPacific Office Automation is seeking a skilled Delivery Driver to join our team in Beaverton, OR. As a key member of our logistics team, you will be responsible for managing demo equipment setup at customer locations, coordinating copier and fax deliveries, and providing exceptional customer service.Key ResponsibilitiesManage and schedule demo...


  • Portland, Oregon, United States Pacific Office Automation Full time

    Job Title: IT Project CoordinatorPacific Office Automation is a leading provider of document imaging and technology solutions. We are seeking an experienced IT Project Coordinator to join our team in Beaverton, OR.Job SummaryThe IT Project Coordinator will be responsible for maintaining and tracking project plans, schedules, budgets, and resource allocation...

  • Office Coordinator

    4 weeks ago


    Portland, Oregon, United States Alternative Services - Oregon, Inc Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Alternative Services - Oregon, Inc. (ASI-OR) and Community Living Case Management (CLCM). As an Office Coordinator, you will play a vital role in ensuring the smooth operation of our office, providing exceptional support to our team, and contributing to...

  • Logistics Coordinator

    2 months ago


    Portland, Oregon, United States Pacific Office Automation Full time

    Job SummaryPacific Office Automation is seeking a skilled Delivery Driver to join our team at our office. As a key member of our logistics team, you will be responsible for managing the delivery of equipment to customer locations.Key ResponsibilitiesCoordinate the delivery of copiers and fax machines to customer sitesManage the scheduling of demo equipment...

  • Logistics Coordinator

    3 weeks ago


    Portland, Oregon, United States Pacific Office Automation Full time

    Job SummaryPacific Office Automation is seeking a skilled Delivery Driver to join our team at our office. As a key member of our logistics team, you will be responsible for managing the delivery of equipment to customer locations.Key ResponsibilitiesCoordinate the delivery of copiers and fax machines to customer locationsManage the scheduling of demo...

  • Logistics Coordinator

    2 months ago


    Portland, Oregon, United States Pacific Office Automation Full time

    Job SummaryPacific Office Automation is seeking a skilled Delivery Driver to join our team at our office. As a key member of our logistics team, you will be responsible for managing the delivery of equipment to customer locations.Key ResponsibilitiesCoordinate the delivery of copiers and fax machines to customer locationsManage the scheduling of demo...

  • Logistics Coordinator

    2 months ago


    Portland, Oregon, United States Pacific Office Automation Full time

    Job SummaryPacific Office Automation is seeking a skilled Delivery Driver to join our team at our office. As a key member of our logistics team, you will be responsible for managing the delivery of equipment to customer locations.Key ResponsibilitiesCoordinate the delivery of copiers and fax machines to customer locationsManage the scheduling of demo...

  • Project Coordinator

    1 month ago


    Portland, Oregon, United States Pacific Office Automation Full time

    Job Title: Project Coordinator - Unified CommunicationsPacific Office Automation is a leading provider of document imaging and technology solutions. We are seeking a highly skilled Project Coordinator to join our Unified Communications team.Job Summary:The Project Coordinator will be responsible for maintaining and monitoring project plans, schedules, work...

  • Office Coordinator

    2 weeks ago


    Portland, Oregon, United States TLR Services Inc Full time

    Office Assistant Opportunity at TLR Services IncWe are seeking a highly motivated and organized individual to join our team as an Office Assistant. As a key member of our Portland, OR office, you will play a vital role in supporting our Business Operations Teams and contributing to the success of our international freight forwarder and customs house...


  • Portland, Oregon, United States Arrow Dental Full time

    Job Title: Patient Care CoordinatorWe are seeking a highly organized and detail-oriented Patient Care Coordinator to join our team at Arrow Dental, LLC. As a Patient Care Coordinator, you will be responsible for ensuring the smooth day-to-day operations of our dental clinic.Key Responsibilities:Administer the day-to-day activities of the business office,...


  • Portland, Oregon, United States CliftonLarsonAllen Full time

    Office Support CoordinatorCLA is a top 10 national professional services firm where our purpose is to create opportunities every day, for our clients, our people, and our communities through industry-focused wealth advisory, digital, audit, tax, consulting, and outsourcing services. Even with more than 8,500 people, 130 locations, and a global reach, we...


  • Portland, Oregon, United States Arrow Dental Full time

    About the RoleWe are seeking a highly organized and detail-oriented Patient Care Coordinator to join our team at Arrow Dental. This is a full-time position responsible for administering the day-to-day activities of our business office.Key ResponsibilitiesManage patient records, scheduling, and accounts receivableMaintain the appearance and order of our...


  • Portland, Oregon, United States Southern California Spine Full time

    Job DescriptionJob Summary: We are seeking a highly organized and detail-oriented Medical Front Office Coordinator to join our team at Southern California Spine. As a key member of our front office staff, you will be responsible for providing exceptional patient care and administrative support to our physicians and staff.Responsibilities:Check out patients,...


  • Portland, Oregon, United States Hanger Clinic Full time

    Job Summary:We are seeking a highly organized and detail-oriented Medical Office Coordinator to join our team at Hanger Clinic. As a Medical Office Coordinator, you will be responsible for providing administrative support to patients, fellow employees, and referral sources through the coordination and administration of front office activities.Key...