Administrative Support Specialist
4 weeks ago
We are seeking an Administrative Support Specialist to join our team at The Salvation Army Anaheim Red Shield. This role will provide administrative support to our Corps Officers and Red Shield Director, ensuring the smooth operation of our office.
The successful candidate will have excellent organizational skills, be able to maintain detailed and accurate records, and have excellent communication skills, both verbally and written.
Key Responsibilities- Assist in preparing information for Corps Officers and Red Shield Director, including stats, visitor logs, financial records, and bank deposits.
- Assist with the building master calendar, keeping it updated with information provided by Corps Officers and Red Shield Director.
- Assist in the coordination of rental schedules in conjunction with the Corps master calendar and with direction from the Corps Officers and Red Shield Director.
- Assist with building rentals, working while rentals are in-session, and being the point-person for questions, PTM safety, and general inquiries.
- Track vendor invoices and process payments to Corps Officers and Red Shield Director as needed.
- Coordinate and send mailings on behalf of The Salvation Army Anaheim Red Shield.
- Log incoming mail and assist with outgoing mail on behalf of The Salvation Army Red Shield.
- Track daily and weekly telephone calls, visitor logs, and other information as requested.
- Assist with the processing of new volunteer applications.
- Assist with collecting and reporting of stats for services and volunteer hours.
- Assist in answering phones, filing, and general office support.
- Associates degree preferred.
- Minimum of 2 years office and/or administrative experience preferred.
- Valid California Driver's License.
- Preferred to pass fleet driving test as required by The Salvation Army policy.
- Must have experience in word, excel, PowerPoint, and outlook.
The Salvation Army Anaheim Red Shield offers a competitive salary and benefits package, as well as opportunities for professional growth and development.
We are an equal opportunity employer and welcome applications from diverse candidates.
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