Administrative and Fiscal Services Specialist

2 days ago


GondrecourtleChâteau, Grand Est, United States State of Minnesota Full time
Job Title: Administrative and Fiscal Services Specialist

Join the State of Minnesota team as an Administrative and Fiscal Services Specialist, supporting the staff and management of the Minnesota Public Facilities Authority (MPFA or the Authority). This role is responsible for providing administrative support, including scheduling board meetings, taking and transcribing meeting minutes, maintaining administrative files, mail, and office supplies, and performing SWIFT entries for purchase orders, deposits, and payments to vendors and program recipients.

Key Responsibilities:
  • Scheduling board meetings and taking and transcribing meeting minutes
  • Maintaining administrative files, mail, and office supplies
  • Performing SWIFT entries for purchase orders, deposits, and payments to vendors and program recipients
  • Providing administrative support to staff and management
Requirements:
  • Knowledge of business practices, principles, and protocols as applied to disbursements, purchasing, and receipts techniques
  • Knowledge of communications sufficient to communicate effectively with internal and external customers
  • Skill in customer service sufficient to perform duties with politeness, respect, and interest in positive problem-solving
  • Ability to accurately input, verify, and edit electronic data
Preferred Qualifications:
  • Experience working with Minnesota's State-Wide Integrated Financial Tools (SWIFT) system
  • Experience with Microsoft 365 Office products
Additional Requirements:
  • Successful completion of the following: Resumes of all applicants to this posting will be evaluated against the Minimum Qualifications stated above
  • A Criminal Background Check will be conducted on all finalists for this position

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