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Law Firm Administrator

2 months ago

Wellesley, Massachusetts, United States King & Bishop Full time

About King & Bishop

King & Bishop is a mid-sized law firm that is growing and expanding. We are seeking a highly skilled and experienced professional to join our team as an Administrative Director. This role requires a polished, professional individual who is proactive and adept at multitasking in a dynamic environment.

Key Responsibilities:

Financial Management:

  • Oversee and manage the firm's financial operations, including budgeting, forecasting, and financial reporting.
  • Handle accounts payable and receivable, payroll, and the billing process with accuracy and efficiency.
  • Collaborate with external accountants to ensure compliance with tax regulations and financial reporting standards.
  • Monitor financial performance, identify cost-saving opportunities, and implement strategic financial initiatives.

Human Resources:

  • Lead recruitment, onboarding, and retention efforts for both legal and support staff.
  • Manage employee benefits, compensation packages, and performance evaluations.
  • Maintain employee records.
  • Ensure compliance with employment laws and foster a positive workplace culture.
  • Address employee relations issues with discretion and professionalism, facilitating conflict resolution when necessary.

Office Management:

  • Ensure smooth day-to-day office operations, including managing office supplies, equipment, and vendor relationships.
  • Implement and maintain office policies and procedures that promote efficiency and professionalism.
  • Coordinate with IT to ensure the firm's technology infrastructure is reliable and secure.
  • Create a professional office environment that reflects the firm's high standards.

Strategic Planning:

  • Assist in the development and execution of the firm's strategic goals.
  • Provide insights and recommendations based on analysis of firm performance.
  • Work closely with partners to identify and pursue growth opportunities, including potential practice expansions.

Client Relations:

  • Ensure exceptional client service by overseeing client intake processes and maintaining accurate client records.
  • Address client concerns promptly and professionally, ensuring effective communication between clients and the legal team.
  • Support the firm's reputation for excellence by ensuring client interactions are handled with the highest level of professionalism.

Marketing and Business Development:

  • Support the firm's marketing initiatives, including online presence, client outreach, and networking events.
  • Assist in organizing and managing business development activities that promote the firm's services.
  • Maintain and update the firm's website and social media profiles to reflect the firm's brand and values.

Qualifications:

  • Bachelor's degree in Business Administration, Management, or a related field.
  • At least 5-7 years of experience in law firm administration or a similar role, preferably in a mid-sized firm.
  • Polished and professional demeanor, with strong interpersonal and communication skills.
  • Proactive, self-starter with the ability to anticipate needs and handle multiple tasks simultaneously.
  • Extensive knowledge of financial management, human resources, and office operations.
  • Proficiency in legal management software, Microsoft Office Suite, and accounting software.
  • Discretion in handling confidential information and matters.
  • Strong problem-solving skills and the ability to thrive in a fast-paced environment.

Preferred Skills:

  • Experience in legal compliance, risk management, and client relations.
  • Knowledge of law firm billing practices and financial systems.
  • Experience in marketing and business development within a legal setting.

Working Conditions:

  • Full-time position with the possibility of extended hours during busy periods.
  • This position is in the office and occasional travel for meetings, conferences, or client events.