Office Support Specialist

2 weeks ago

Bellflower, California, United States Southern California Alcohol and Drug Programs, Inc. Full time
Job Overview

About Us:

Southern California Alcohol and Drug Programs, Inc. (SCADP) is a dedicated non-profit organization founded in 1972, aimed at providing innovative solutions for individuals facing substance use challenges.

POSITION SUMMARY

The Administrative Assistant I plays a crucial role in ensuring smooth office operations while serving as the first point of contact for clients and visitors. This position fosters positive relationships with colleagues, clients, and external partners.

KEY RESPONSIBILITIES

The Administrative Assistant I will support daily operations through the following tasks:

General Office Responsibilities

  • Organizing and maintaining filing systems and assisting team members as needed.
  • Preparing and managing client and staff documentation, ensuring accurate record-keeping.
  • Coordinating training sessions and administrative meetings.
  • Participating in and supporting organizational events and functions.
  • Entering data into databases as instructed.
  • Managing inventory of office supplies and preparing correspondence.

Reception Duties

  • Handling incoming calls and emails, providing information and assistance as required.
  • Maintaining essential operational documents and records.
  • Building and sustaining cooperative relationships with staff, clients, vendors, and the community.

Qualifications

REQUIREMENTS:

  • Successful completion of a background check, including fingerprint clearance and verification of personal and professional references.

EDUCATION:

  • High School Diploma or equivalent.

EXPERIENCE:

  • A minimum of 2 years in an office or clerical role; relevant education or certifications in Business Administration may be considered in lieu of experience.

KNOWLEDGE:

  • Proficient understanding of English grammar, spelling, and punctuation.
  • Able to follow both verbal and written instructions effectively.

TECHNOLOGY SKILLS:

  • Strong computer skills, particularly in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with database management.

SKILLS AND ABILITIES:

  • Excellent communication skills, both written and verbal.
  • Ability to draft professional correspondence and reports accurately.
  • Capable of performing essential job functions in compliance with relevant standards and regulations.
  • Consistent and punctual attendance is essential.

INTERPERSONAL ATTRIBUTES:

  • Dependable team player with a commitment to regular attendance.

PREFERRED QUALIFICATIONS:

  • Progress towards a Bachelor's Degree in Business Administration, Management, or a related field.
  • Experience with Access or Service Point software.
  • Bilingual proficiency in English and Spanish, both written and spoken.

Southern California Alcohol and Drug Programs, Inc. (SCADP) is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

This employer participates in E-Verify as required by the federal government.

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