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Executive Administrative Coordinator

2 months ago

Huntsville, Alabama, United States Wellstone Inc Full time
Position Overview

This role is designed to provide comprehensive receptionist and administrative support for the Executive Team, encompassing tasks of moderate complexity. Proficiency in Microsoft Office and familiarity with various computer applications are essential, along with a background in customer service. The position involves preparing and refining written materials using independent judgment regarding content and style, as well as managing tasks related to diverse projects.

Key Qualifications:

  • High School Diploma or equivalent
  • Exceptional verbal and written communication abilities
  • Strong organizational and documentation skills
  • Proficient in Microsoft Office applications
  • Familiarity with various computer applications
  • Experience in customer service
  • Full-time availability, Monday through Friday

Core Responsibilities:

  • Perform receptionist duties, welcoming and assisting clients, visitors, and vendors
  • Manage phone calls, directing inquiries, and taking messages for staff
  • Facilitate communication with staff regarding clients and visitors
  • Execute administrative tasks such as typing, scanning, faxing, data entry, and filing
  • Organize documents and electronic information, including mail retrieval and sorting
  • Record meeting minutes and assist in creating agendas and other written communications
  • Review resumes and assist in the hiring process
  • Coordinate and reschedule interviews, meetings, and special events
  • Generate monthly and quarterly reports and assist in data analysis
  • Address or delegate client complaints and inquiries
  • Proofread, edit, and create essential documents and correspondence
  • Conduct research on community events as needed
  • Undertake additional duties as assigned

What We Offer:

  • Competitive medical, dental, and vision insurance options
  • State retirement plan with additional options for 457b/401a with company matching
  • Nine paid holidays throughout the year
  • Opportunity to accrue up to 15 days of paid time off annually (unused days roll over)

At WellStone Inc, we are dedicated to supporting those affected by behavioral health disorders. We value collaboration and are committed to being optimistic problem solvers who strive to achieve our goals. We look forward to welcoming you to our team.