Office Assistant II

5 hours ago


Dallas, Texas, United States City of Dallas, TX Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Assistant II to provide administrative support to various departments within the City of Dallas, TX. The ideal candidate will possess excellent communication skills, a strong work ethic, and the ability to work effectively in a fast-paced environment.

Key Responsibilities
  • Perform a variety of office support duties, including completing forms, maintaining logs, collecting money, preparing cash reports, and compiling and organizing data to facilitate routine paperwork processing.
  • Provide exceptional customer service to citizens, employees, agencies, and vendors, demonstrating a high level of professionalism and courtesy.
  • Assist with receptionist activities, including answering telephones, taking messages, and scheduling appointments.
  • Prepare, review, and proofread correspondence, memos, and reports to ensure accuracy and completeness.
  • Perform a wide range of office activities, such as processing payment invoices, maintaining filing systems, tracking deadlines, attending meetings, and making travel arrangements.
  • Maintain daily reports of activities performed and provide customer service through telephone and in-person interactions.
Requirements
  • High school diploma or equivalent required; associate degree or higher in any field may be substituted for experience.
  • One year of general office administration experience preferred.
  • Excellent communication and customer service skills required.
  • Ability to work effectively in a fast-paced environment and prioritize multiple tasks and responsibilities.
  • Proficiency in Microsoft Office, including Word, Excel, and Outlook, preferred.
Working Conditions

The Office Assistant II will work in a dynamic and fast-paced environment, interacting with citizens, employees, and vendors on a daily basis. The ideal candidate will be able to work effectively in a team environment and adapt to changing priorities and deadlines.


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