Chief Executive Officer's Assistant

2 weeks ago


Irvine, California, United States Calqulate Full time
Job Overview

Position: Executive Assistant to the CEO

Company Overview: Calqulate is a progressive Technology Consulting Firm seeking an Executive Assistant to support the Founder/CEO. This role transcends conventional administrative duties, providing a unique opportunity to engage in strategic initiatives and project management. The position offers a flexible work environment, combining remote work with in-office responsibilities.

Role Summary: We are in search of a highly organized and proactive Executive Assistant to assist the CEO of a prominent software solutions provider. The successful candidate will possess the ability to anticipate needs, manage intricate projects, and uphold the highest standards of professionalism. This role is crucial in facilitating seamless business operations and enhancing the CEO's productivity.

Ideal Candidate Profile:

  • Demonstrated experience as an Executive Assistant, ideally within the Technology or Consulting industries.
  • Exceptional organizational skills, with a keen eye for detail and a proactive approach to task management.
  • Outstanding verbal and written communication abilities.
  • Resourceful and professional, capable of juggling multiple priorities effectively.
  • Proficient in managing complex projects while delivering top-notch executive support.

Key Responsibilities:

  • Oversee and organize the CEO's email and calendar.
  • Coordinate travel arrangements for both domestic and international trips.
  • Provide assistance for special projects and support business operations.
  • Prepare materials for strategic, operational, and client meetings.
  • Develop, refine, and implement standard operating procedures.
  • Manage operational tasks including contracts, invoices, and compliance documentation.
  • Serve as the primary point of contact for the CEO.
  • Execute tasks independently with flexibility and discretion.

Requirements:

  • Proven track record in complex coordination and operations, preferably in a start-up context.
  • Prior experience supporting executives in dynamic, growth-oriented environments.
  • Proficiency in MS Office 365.
  • Exceptional organizational skills with meticulous attention to detail.
  • Ability to manage sensitive and confidential information with the highest level of discretion.
  • Bachelor's Degree preferred.

Work Hours: Standard working hours with occasional flexibility required.



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