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Chief Executive Support Specialist

2 months ago

Irvine, California, United States Calqulate Full time
Job Overview

Calqulate is a forward-thinking Technology Consulting Firm.

Position: Executive Assistant to the CEO

Location: Hybrid work environment

Role Overview:
In this pivotal role, you will provide comprehensive administrative support to the Founder and CEO of a prominent software solutions company. This position requires a blend of essential administrative tasks and strategic collaboration, necessitating a proactive approach to anticipating needs, executing projects, and maintaining a high level of professionalism. The role offers flexibility with remote work, occasional in-office presence, and travel opportunities.

Ideal Candidate Profile:

  • Proven experience as an Executive Assistant, preferably within the Technology or Consulting sectors.
  • Highly organized, detail-oriented, and self-motivated.
  • Excellent verbal and written communication abilities.
  • Resourceful and maintains a professional demeanor.
  • Adept at managing intricate projects and providing executive-level support.

Key Responsibilities:

  • Oversee the CEO's email correspondence and calendar management.
  • Coordinate both domestic and international travel arrangements.
  • Assist with special projects and support business operations.
  • Prepare materials for strategic, operational, and client meetings.
  • Enhance and refine standard operating procedures.
  • Manage operational tasks including contracts, invoices, and compliance matters.
  • Act as the primary liaison for the CEO.
  • Execute tasks independently while demonstrating flexibility.

Qualifications:

  • Demonstrated experience in complex coordination and operational management, ideally in a start-up environment.
  • Experience supporting executives in fast-paced, growth-oriented settings.
  • Proficient in MS Office 365 applications.
  • Exceptional organizational skills with a keen attention to detail.
  • Ability to manage confidential information with utmost discretion.
  • Bachelor's Degree is preferred.

Working Hours: Standard hours with occasional availability required outside of regular working times.