Administrative Assistant

1 day ago


Cerritos, California, United States Vida Real Estate Full time

About Vida Real Estate

Vida Real Estate is a dynamic and growing real estate company looking for a highly motivated and detail-oriented Administrative Assistant - Real Estate to join our team. As a key member of our real estate team, you will play a crucial role in ensuring smooth transaction processes, managing client relationships, and supporting administrative functions.

Key Responsibilities

  • Assist with transaction coordination, managing timelines, and ensuring all deadlines are met.
  • Communicate regularly with clients, agents, and other parties involved in transactions to provide status updates and resolve any issues that arise.
  • Manage listing and showing appointments, ensuring proper documentation and scheduling for optimal team productivity.
  • Maintain the team's CRM system, inputting client information and tracking deal progress to ensure nothing falls through the cracks.
  • Collaborate with marketing teams to execute marketing strategies for listings, including social media posts, listing photography, and flyers.
  • Prepare and process contracts, disclosures, and other transactional documents with high attention to accuracy.
  • Coordinate with vendors and service providers to ensure smooth service delivery.
  • Schedule and manage closing dates, preparing closing gifts and documents for final handoff to clients.
  • Provide weekly listing updates to clients and internal team members to keep everyone informed of progress.

Requirements

  • Experience in real estate or a similar administrative support role.
  • Strong organizational skills with the ability to juggle multiple tasks and meet deadlines.
  • Exceptional communication and interpersonal skills, with a focus on delivering outstanding client service.
  • Detail-oriented with excellent problem-solving skills and the ability to anticipate challenges.
  • Proficiency in MLS systems, real estate software, and CRM tools is a plus.
  • Ability to work both independently and as part of a team in a fast-paced environment.
  • A high school diploma or equivalent is required.
  • 2+ years performing supportive duties in a personal assistant or executive assistant role, or similar.
  • Experience using Microsoft Office.
  • Experience handling confidential information and adhering to strict deadlines.

Estimated Salary: $55,000 - $70,000 per year, depending on experience.



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