Administrative Assistant
1 day ago
About Vida Real Estate
Vida Real Estate is a dynamic and growing real estate company looking for a highly motivated and detail-oriented Administrative Assistant - Real Estate to join our team. As a key member of our real estate team, you will play a crucial role in ensuring smooth transaction processes, managing client relationships, and supporting administrative functions.
Key Responsibilities
- Assist with transaction coordination, managing timelines, and ensuring all deadlines are met.
- Communicate regularly with clients, agents, and other parties involved in transactions to provide status updates and resolve any issues that arise.
- Manage listing and showing appointments, ensuring proper documentation and scheduling for optimal team productivity.
- Maintain the team's CRM system, inputting client information and tracking deal progress to ensure nothing falls through the cracks.
- Collaborate with marketing teams to execute marketing strategies for listings, including social media posts, listing photography, and flyers.
- Prepare and process contracts, disclosures, and other transactional documents with high attention to accuracy.
- Coordinate with vendors and service providers to ensure smooth service delivery.
- Schedule and manage closing dates, preparing closing gifts and documents for final handoff to clients.
- Provide weekly listing updates to clients and internal team members to keep everyone informed of progress.
Requirements
- Experience in real estate or a similar administrative support role.
- Strong organizational skills with the ability to juggle multiple tasks and meet deadlines.
- Exceptional communication and interpersonal skills, with a focus on delivering outstanding client service.
- Detail-oriented with excellent problem-solving skills and the ability to anticipate challenges.
- Proficiency in MLS systems, real estate software, and CRM tools is a plus.
- Ability to work both independently and as part of a team in a fast-paced environment.
- A high school diploma or equivalent is required.
- 2+ years performing supportive duties in a personal assistant or executive assistant role, or similar.
- Experience using Microsoft Office.
- Experience handling confidential information and adhering to strict deadlines.
Estimated Salary: $55,000 - $70,000 per year, depending on experience.
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