Administrative Assistant for Real Estate Team

1 day ago


Cerritos, California, United States Vida Real Estate Full time
Job Overview:

Vida Real Estate seeks an exceptional Real Estate Assistant to join our team. As a key member of our team, you will play a vital role in facilitating smooth transactions, building strong client relationships, and providing administrative support.

This role requires a unique blend of technical skills, business acumen, and exceptional communication abilities.

Key Responsibilities:
  1. Transaction Management: Coordinate transactions from start to finish, ensuring timely completion and minimal disruptions.
  2. Client Communication: Maintain regular communication with clients, agents, and other stakeholders to keep them informed about the progress of transactions.
  3. Listing and Showing Coordination: Manage listing and showing appointments, ensuring seamless execution and optimal team productivity.
  4. CRM System Maintenance: Input client information and track deal progress to maintain accurate records and prevent errors.
  5. Marketing Collaboration: Work closely with marketing teams to develop and execute effective marketing strategies for listings.
  6. Document Preparation: Prepare and process contracts, disclosures, and other transactional documents with precision and accuracy.
  7. Vendor Coordination: Collaborate with vendors and service providers to ensure smooth service delivery.
  8. Closing Management: Schedule and manage closing dates, preparing closing gifts and documents for final handoff to clients.
  9. Weekly Updates: Provide regular listing updates to clients and internal team members.
Requirements:
  • Relevant experience in real estate or a similar administrative support role.
  • A valid real estate license.
  • Excellent organizational and time management skills.
  • Superb communication and interpersonal skills.
  • Attention to detail and ability to anticipate challenges.
  • Proficiency in MLS systems, real estate software, and CRM tools is a plus.
  • Ability to work effectively in a fast-paced environment.
  • A high school diploma or equivalent is required.
  • 2+ years of experience in a personal assistant or executive assistant role.
  • Experience using Microsoft Office.
  • Confidentiality and adherence to tight deadlines.
Estimated Salary: $55,000 - $65,000 per year

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