Medical Data Coordinator

6 days ago

Lexington, Kentucky, United States HRG Retained Search Full time
Job Summary

We are seeking a highly organized and detail-oriented Medical Data Assistant to support the administrative and data management functions within our pathology department or medical facility. As a key member of our team, you will be responsible for organizing, managing, and maintaining medical data and records, as well as providing secretarial support to our pathology team.

Key Responsibilities
  • Data Management
    • Accurately input, update, and maintain medical data and records using electronic health record (EHR) systems or other specialized software.
    • Ensure the integrity, confidentiality, and security of medical records in compliance with regulatory standards (e.g., HIPAA).
    • Retrieve and compile patient information, laboratory results, diagnostic reports, and other relevant data as needed by healthcare professionals.
  • Administrative Support
    • Schedule appointments, meetings, and procedures for patients and medical staff.
    • Manage incoming and outgoing correspondence, including emails, phone calls, and faxes.
    • Assist in preparing and distributing medical reports, presentations, and other documents.
    • Maintain an organized filing system for medical records and documents.
  • Pathology Support
    • Coordinate with pathologists, laboratory technicians, and other healthcare professionals to ensure efficient workflow within the pathology department.
    • Assist in preparing and processing tissue samples, including labeling, tracking, and documentation.
    • Collaborate with medical staff to manage pathology-specific tasks such as autopsy reports, specimen collection, and laboratory tests.
  • Communication and Liaison
    • Serve as a point of contact for patients, healthcare providers, and external stakeholders regarding medical data inquiries, appointment scheduling, and other administrative matters.
    • Communicate effectively with internal team members to relay important information and ensure smooth operations.
  • Quality Assurance and Compliance
    • Participate in quality assurance activities related to data accuracy, completeness, and timeliness.
    • Adhere to established protocols and procedures to maintain compliance with regulatory standards and institutional policies.
    Requirements
    • High school diploma or equivalent; associate or bachelor's degree in healthcare administration, medical assisting, or related field preferred.
    • Proven experience in medical administration, data entry, or healthcare support roles.
    • Familiarity with medical terminology, pathology procedures, and electronic health record systems.
    • Strong organizational skills with keen attention to detail and accuracy.
    • Excellent communication skills, both verbal and written.
    • Ability to multitask, prioritize workload, and work effectively in a fast-paced environment.
    • Proficiency in computer applications such as Microsoft Office (Word, Excel, Outlook) and EHR software.
    • Knowledge of relevant regulatory requirements (e.g., HIPAA) and medical ethics.

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