Real Estate Leasing Specialist
2 weeks ago
Overview:
Mack & Associates, Ltd. is in search of a meticulous and proactive professional to fill the role of a Leasing Coordinator within the commercial real estate sector. This pivotal position involves supporting the Leasing department to deliver outstanding service to potential clients while ensuring the accuracy of information across various leasing platforms.
Key Responsibilities:
- Maintain and update precise information for property listings and available spaces on prominent leasing platforms.
- Ensure all listing data is current, comprehensive, and effectively presented to attract prospective tenants.
- Manage the execution process for landlord agreements, ensuring all necessary signatures and approvals are secured promptly.
- Input documents into Lease Data Global for lease abstraction and billing purposes, ensuring accuracy and completeness.
- Design and maintain detailed floorplans for available properties, ensuring they are visually appealing and accurately represent the space.
- Edit and update marketing flyers and leasing presentations to effectively showcase available properties and attract potential tenants.
- Draft a variety of documents, including proposals, commission agreements, NDAs, ROFOs, and other notices, using standardized templates.
- Ensure all documents are meticulously prepared, reviewed, and submitted within specified timelines.
- Monitor the marketing budget, ensuring all expenditures are tracked and remain within allocated limits.
- Assist with the preparation of leasing reports, including quarterly deal summaries, tour tracking, and monthly activity reports, providing insights and analysis as needed.
- Oversee billing issues related to leasing and marketing expenditures, ensuring all charges are accurate and resolved promptly.
- Collaborate with the finance team to address any discrepancies and ensure timely payments.
- Contribute to the preparation of the annual budget, providing detailed input and analysis to support strategic financial planning.
- Work closely with senior management to ensure budget goals are met and adjustments are made as necessary.
Qualifications:
- 2-4 years of experience in administrative support or real estate.
- Bachelor's degree required.
- Exceptional attention to detail with strong interpersonal and communication skills.
- Proficient in creating and editing marketing materials, with a strong command of Microsoft Office Suite and familiarity with Adobe Illustrator.
- Outstanding organizational and multitasking skills.
- Ability to adapt to dynamic situations, think strategically, and demonstrate excellent problem-solving abilities.
- Must exhibit initiative, be proactive, detail-oriented, creative, dependable, and energetic in handling tasks and priorities.
- Demonstrated ability and strong enthusiasm for working collaboratively within and across multiple teams.
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