Real Estate Portfolio Manager

6 days ago


Chicago, Illinois, United States HCSC Full time
Job Summary

We are seeking a highly skilled Property Administration Specialist to join our Corporate Real Estate team at HCSC. As a key member of our team, you will be responsible for coordinating and assisting with the management of our Corporate Real Estate portfolio, including generating reports, leasing documentation, and managing records retention policies.

Key Responsibilities
  • Portfolio Management: Assist in managing all aspects of the centralized real estate portfolio management system, including documentation and historical records for all HCSC properties leased and owned.
  • Lease Administration: Coordinate dissemination of information on an ongoing basis to CRE management team, regarding lease reporting, lease abstracting, and monthly tracking of expirations and options.
  • RIM Policy Development: Assist in the ongoing development and implementation of RIM policies and procedures, within Corp Real Estate, to support the objectives of the RIM Program.
  • Auditable Records Program: Oversees the Auditable Records Program, tracking and maintenance of auditable records for internal & external audits.
  • Insurance and Risk Management: Maintain annual site insurance requirement data within the CRE Lease database and communicate changing portfolio inventory to Risk Management in a timely manner.
  • Lease Obligations: Perform & administer non-300 E. Randolph landlord lease obligations for any subtenants, or tenants managed by HCSC, including: accounting/tracking of received rental payments, tenant invoicing, tenant relationships and maintaining and reporting requirements as needed.
  • Contingency Support: Assist and provides contingency support functions related to HCSC's tenant lease obligations for each property enterprise wide, relating to the payments of monthly rental obligations, including working with Accounts Payable to ensure timely disbursement of EFT's and other payment forms.
  • Policies and Procedures: Assist in managing established and developing new CRE written office policies and procedures for review and maintenance on the CRE secured website on an ongoing basis.
  • Invoice Processing: Process invoices for outside Real Estate Legal Services.
  • Temporary Housing Coordination: Assist in the coordination of activities related to the Corporate Temporary Housing Policy/Program for HCSC personnel on temporary assignment, including apartment information gathering, selection, assist with lease review and the monitoring, processing and EOI approval of apartment leases within corporate guidelines.
  • Real Estate Tax Payments: Assist in the coordination of real estate tax payments and protestations.
  • Benchmarking: Assist in the gathering of benchmarking information for ongoing studies related to industry standards.
  • Special Projects: Provide support to CRE Management in managing special projects as necessary.
  • Divisional Privacy Coordinator: Acts as Divisional Privacy Coordinator.
  • Contracts Management: Assists with the contracts management.
Required Qualifications
  • Bachelor's Degree OR 4 years related experience.
  • 1 year experience in Real Estate or Facilities.
  • Clear and concise verbal and written communication skills.
  • PC proficiency to include Word, Excel, PowerPoint


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