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Administrative Support Specialist

2 months ago

Beaverton, Oregon, United States IMS People Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at IMS People. As an Administrative Support Specialist, you will play a critical role in ensuring the smooth operation of our office and providing exceptional support to our employees.

Key Responsibilities
  • General Support:
    • Provide administrative support to our team, including setting up and maintaining files, interviewing callers, and making referrals.
    • Arrange meetings and conferences, and receive, refer, or answer mail.
    • Review and edit documents for grammar and accuracy.
    • Answer questions related to office operations and policies.
  • Reception:
    • Respond to inquiries and problems in a professional and courteous manner.
    • Handle confidential information with discretion.
    • Serve as the central contact for general department information.
  • Logistics:
    • Coordinate meeting, event, and travel arrangements.
    • Manage calendars and work with internal and external contacts.
    • Utilize online reservation systems to ensure cost-effective travel arrangements.
  • Presentations:
    • Create high-quality presentations using computer skills.
    • Interpret needs and produce effective presentation layouts.
    • Organize final documents and reports.
Requirements

We are looking for a highly motivated and detail-oriented individual with a Bachelor's degree and a minimum of 5 years of direct relevant work experience. If you are a team player with excellent communication skills and a passion for administrative support, we encourage you to apply.