Sales and Marketing Support Specialist

2 weeks ago

Huntington Beach, California, United States Kimpton Hotels & Restaurants Full time
Job Overview

The hourly compensation for this position is $21.00. This rate applies to roles within our organization.

We provide a comprehensive benefits package, which includes paid time off, medical/dental/vision insurance, assistance for child and elder care, an employee assistance program, discounts for employees, and a 401(k) plan for eligible full-time staff.

Our goal is to be the most beloved Hotel Restaurant Company, and we seek individuals who are genuinely passionate about delivering heartfelt service to our guests and team members.


Key Responsibilities:

We are in search of a proactive individual who can easily adapt to our environment, is eager to learn about our operations, and can effectively support the needs of various departments.

Your daily tasks will include:

  • Assisting the sales team with routine responsibilities, such as crafting proposals, contracts, and group resumes, as well as managing reservations and processing business inquiries.
  • Representing the sales team in daily operational meetings.
  • Managing calendars and organizing schedules with sound judgment and discretion.
  • Coordinating meetings and conference calls, including arranging logistics and catering as necessary.
  • Creating systems to manage priorities and deadlines effectively.
  • Tracking action items and ensuring timely follow-up on issues.
  • Arranging travel plans, including transportation and accommodations, and providing support for itinerary adjustments.
  • Composing, proofreading, and formatting correspondence with clients and vendors.
  • Managing invoices and purchase orders through our accounting system, ensuring timely approvals and processing.
  • Handling administrative tasks assigned by the Sales and General Manager.
  • Assisting with special projects and vendor contract management.
  • Performing general office duties, including greeting visitors, ordering supplies, and managing mail.

Qualifications:

We are looking for candidates with:

  • A minimum of one year of experience in an administrative support role, preferably assisting multiple individuals.
  • Proven ability to establish and maintain professional relationships.
  • Expertise in managing emails and conducting organized online research.
  • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with payroll and HR systems.
  • The ability to adapt quickly to changing priorities and work independently as well as collaboratively.
  • Strong follow-up skills and a commitment to maintaining confidentiality.
  • Excellent interpersonal and communication skills.
  • A Bachelor's or Associate's degree is preferred.

Language Skills:

Effective reading, writing, and verbal communication skills are essential for interacting with various departments, guests, and vendors.


Physical Requirements:

This role requires the ability to stand, walk, and communicate effectively. The employee may need to lift and move items weighing up to 50 pounds.

Please note that management reserves the right to modify job duties as necessary to meet business needs.

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