Office Administrator and Receptionist

2 days ago


New York, New York, United States Rapaport Full time
Office Administrator and Receptionist

The Rapaport Group is seeking a highly organized and detail-oriented Office Administrator and Receptionist to join our team. As the first point of contact for clients and visitors, this role plays a critical part in making a great impression and ensuring a smooth experience for all.

Key Responsibilities:
  • Meet and greet clients, visitors, and guests, providing exceptional customer service and ensuring a warm welcome.
  • Handle all incoming calls, transferring them to the appropriate employee in a timely and efficient manner.
  • Maintain a neat, organized, and efficient reception area, kitchen, and office, ensuring a professional environment.
  • Manage bills and vendor payments in a timely and proactive manner, ensuring seamless financial operations.
  • Process, organize, and coordinate all auction payments with the Auction team and Controller, ensuring accuracy and attention to detail.
  • Screen, track, and record all incoming packages and mail, distributing them to the appropriate employees in a timely manner.
  • Manage and order all office supplies and equipment, ensuring a well-stocked and functional workspace.
  • Support the team with updating customer compliance in the back-office system, ensuring accurate and up-to-date information.
  • Assist with necessary data entry and scheduling, ensuring seamless administrative operations.
  • Assist with auction needs as necessary, providing support and ensuring a smooth experience.
  • Scan, file, photocopy, and organize office files, documents, and bills, maintaining a secure and efficient filing system.
  • Perform general office administrative duties and coordinate with building management on office maintenance issues and general office needs.
  • Interact with employees in global offices, facilitating coordination and special needs of global employees.
Requirements:
  • Proven experience as an Office Manager, Front Office Manager, or Executive/Administrative Assistant.
  • Knowledge of office administrator responsibilities, systems, and procedures.
  • Proficiency in Microsoft Suite and Zoom.
  • A kind person with a positive attitude.
  • Familiarity with email and calendar scheduling tools.
  • Knowledge of QuickBooks a plus.
  • Excellent time management skills and ability to multitask and prioritize work.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational and planning skills in a fast-paced environment.


  • New York, New York, United States ReqRoute Inc Full time

    Job Title: Administrative ReceptionistReqRoute Inc is seeking a highly organized and detail-oriented Administrative Receptionist to join our team. As an Administrative Receptionist, you will be responsible for providing exceptional support to our team members and ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support...


  • New York, New York, United States Beacon Hill Staffing Group Full time

    Part-Time Temp Receptionist Admin OpportunityWe are seeking a highly organized and detail-oriented Part-Time Temp Receptionist Admin to join our team at a dynamic multi-billion dollar investment firm. This role will provide support and backup to our existing Receptionist, as well as assist with various ad-hoc duties.Key Responsibilities:Meet and greet...


  • New Brunswick, New Jersey, United States Medicaal Office Full time

    Job DescriptionAt Medicaal Office, we are seeking a skilled and friendly Receptionist to join our team. The ideal candidate will have excellent communication skills and be able to provide top-notch customer service to our patients.Key Responsibilities:Check in patients and ensure a smooth registration processEnter patient information into our computer system...


  • New York, New York, United States Hunter College Foundation Full time

    Job Title: Office Manager/ReceptionistLocation: Hunter College, New York, NYPosition Type: Full-TimeOverview:The Department of Institutional Advancement at Hunter College is seeking a highly organized and detail-oriented Office Manager/Receptionist to join our team. This dynamic role involves overseeing daily office operations while providing exceptional...


  • New York, New York, United States Beacon Hill Inc Full time

    Job Title: Office Manager/ReceptionistWe are seeking a highly organized and detail-oriented Office Manager/Receptionist to join our team at Beacon Hill Inc. in Midtown Manhattan.Job Summary:The ideal candidate will be responsible for providing exceptional administrative support, ensuring the smooth operation of our office, and providing a warm welcome to our...


  • New York, New York, United States Manhattan School Full time

    Job OverviewManhattan School is seeking a highly organized and detail-oriented Administrative Assistant/Receptionist to provide exceptional support to our office employees. Key responsibilities include answering phone calls, scheduling appointments, and maintaining a calendar. The ideal candidate will possess excellent written and verbal communication...


  • New York, New York, United States Forestdale Full time

    Job SummaryForestdale Inc. is seeking a highly organized and detail-oriented Receptionist to join our team. As the first point of contact for our clients and visitors, you will be responsible for managing the administrative and clerical functions of our office.Key ResponsibilitiesProvide exceptional customer service and respond to phone calls, emails, and...


  • New York, New York, United States Hunter College Foundation Full time

    {"title": "Office Manager/Receptionist", "description": "Job SummaryThe Office of Institutional Advancement at Hunter College is seeking a highly organized and detail-oriented Office Manager/Receptionist to join our team. This dynamic role involves overseeing daily office operations while providing exceptional front-line support to alumni, donors, and...


  • New York, New York, United States ReqRoute Inc Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Receptionist to join our team at ReqRoute Inc. As a key member of our Facilities Team, you will be responsible for providing administrative support and ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative SupportProvide reception duties, including...

  • Office Administrator

    4 weeks ago


    New York, New York, United States Two Point Consulting Full time

    Two Point Consulting seeks an experienced Office Administrator to oversee daily operations. Key responsibilities include: **Operations Management** • Manage the mail room, reception, and facilities to ensure a smooth and efficient work environment. **Emergency Response Training** • Receive training on emergency response procedures to ensure the...

  • Office Administrator

    3 weeks ago


    New York, New York, United States Two Point Consulting Full time

    Premier law firm seeks an experienced professional to fill the role of Office Administrator. This is a full-time position that requires a strong background in operations management, staff supervision, and vendor management. The ideal candidate will have a proven track record of successfully managing mail rooms, reception areas, and facilities. Additionally,...

  • Receptionist

    4 weeks ago


    New York, New York, United States Sociaxe Full time

    Job Title: ReceptionistWe are seeking a highly organized and detail-oriented Receptionist to join our team at Sociaxe in New York, NY.Job SummaryThe ideal candidate will be the first point of contact for visitors and clients, managing the front desk and providing administrative support. This role requires excellent communication skills, strong organizational...


  • New York, New York, United States Bass dental group Full time

    Job DescriptionWe are seeking a highly skilled and experienced front desk receptionist and biller to join our team at Bass Dental Group. As a key member of our staff, you will be responsible for providing exceptional patient care and administrative support to our dental team.The ideal candidate will have prior experience in a dental office setting and...


  • New York, New York, United States Apex Family Dental PC Full time

    Job SummaryWe are seeking a highly skilled and patient-oriented Dental Office Receptionist to join our team at Apex Family Dental PC. As a key member of our front desk team, you will be responsible for providing exceptional patient care and administrative support to our dental practice.Key ResponsibilitiesGreet patients and families, making them feel welcome...

  • Receptionist

    3 weeks ago


    New York, New York, United States City of New York Full time

    Job Title: ReceptionistThe City of New York is seeking a highly skilled and organized Receptionist to join our team. As a Receptionist, you will be the first point of contact for visitors and callers, providing exceptional customer service and administrative support to our staff.Key Responsibilities:Provide receptionist services to the Executive Floor,...

  • Receptionist

    2 weeks ago


    New York, New York, United States SPS North America Inc Full time

    Job Title: ReceptionistAt SPS North America Inc, we are seeking a highly skilled and experienced Receptionist to join our team. As a Receptionist, you will be the first point of contact for our clients and visitors, providing exceptional customer service and ensuring a positive experience for all.Key Responsibilities:Provide 5-star customer service to all...

  • Receptionist

    3 weeks ago


    New York, New York, United States The Liro Group Full time

    Job Title: ReceptionistWe are seeking a highly organized and detail-oriented Receptionist to join our team at The LiRo Group. As a Receptionist, you will be the first point of contact for our clients and visitors, providing exceptional customer service and ensuring a positive experience for all.Responsibilities:Answer and direct phone calls, greet and...

  • Receptionist

    2 weeks ago


    New York, New York, United States Tyson & Mendes Full time

    Receptionist Job DescriptionWe are seeking a highly organized and detail-oriented Receptionist to join our team at Tyson & Mendes in New York, NY. As a Receptionist, you will be the first point of contact for clients and visitors, providing exceptional customer service and support to our attorneys and staff.Key Responsibilities:Assist with document...

  • Receptionist

    4 weeks ago


    New York, New York, United States Elderwood Full time

    Receptionist Position OverviewElderwood is seeking a friendly, organized, and reliable receptionist to play a crucial role in creating a warm and professional environment for our clients and visitors.ResponsibilitiesAnswers phones and greets visitors in a friendly manner, ensuring that needs are responded to effectively or by referral to appropriate...

  • Receptionist

    2 weeks ago


    New York, New York, United States Services for the UnderServed Full time

    Job Title: ReceptionistWe are seeking a highly organized and detail-oriented Receptionist to join our team at Services for the UnderServed (S:US). As the first point of contact for visitors, you will provide exceptional customer service and ensure a smooth experience for our clients and staff.Key Responsibilities:Answer and direct phone calls, greet...