Office Manager/Receptionist

6 days ago


New York, New York, United States Beacon Hill Inc Full time
Job Title: Office Manager/Receptionist

We are seeking a highly organized and detail-oriented Office Manager/Receptionist to join our team at Beacon Hill Inc. in Midtown Manhattan.

Job Summary:

The ideal candidate will be responsible for providing exceptional administrative support, ensuring the smooth operation of our office, and providing a warm welcome to our guests and clients.

Key Responsibilities:
  • Administrative Support: Provide administrative assistance to our team, including answering and screening calls, responding to emails, and preparing correspondence.
  • Office Management: Maintain the reception area, conference rooms, and kitchen, ensuring they are clean, organized, and well-stocked.
  • Communication: Serve as the primary point of contact for vendors, clients, and guests, ensuring timely communication and issue resolution.
  • Travel Coordination: Work with our corporate travel agent to coordinate complex travel arrangements.
  • Project Support: Assist with administrative projects, such as updating phone lists, preparing presentations, and managing office calendars.
  • Vendor Management: Facilitate communication and issue resolution with vendors to ensure smooth processes.
  • Onboarding and Offboarding: Coordinate the onboarding process for new staff, including preparing documentation, setting up workspaces, and liaising with IT for equipment and access.
  • Mail and Package Management: Manage incoming and outgoing mail, packages, and deliveries, ensuring timely dispatch and distribution.
  • Reporting and Data Entry: Assist with preparing and verifying expense reports in Concur, ensuring all documentation is accurate and complete.
Requirements:
  • Excellent Communication Skills: Possess excellent communication skills, with the ability to interact and communicate with other employees, guests, clients, and investors clearly and efficiently.
  • Professional Appearance: Maintain a professional appearance and demeanor, with a collaborative and teamwork attitude.
  • Technical Skills: Proficiency in MS Office, particularly Word, Excel, and PowerPoint.
  • Education: A college degree is preferred.
What We Offer:
  • Competitive Salary: 70-90k base DOE plus overtime plus bonus.
  • Benefits: Medical, dental, and vision benefits.
  • Free Lunch: Enjoy a free lunch with your colleagues.


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