Administrative Support Specialist
18 hours ago
**Administrative Support Specialist**
A dedicated and detail-oriented Executive Assistant is sought to provide administrative support to the Deputy Director at the Pentagon. As part of the American Systems team, you will be responsible for coordinating meetings, managing calendars, and preparing reports.
Key Responsibilities:
- Provide administrative support to the Deputy Director, including answering phones, taking messages, and coordinating responses.
- Coordinate meetings and conferences, including scheduling, calendar management, and distributing meeting agendas.
- Oversee office materials, supplies, and other items as needed.
- Prepare and present a required supply list on a monthly basis.
- Assist with drafting, preparation, editing, and coordinating various reports, briefs, papers, and other written documentation.
- Greet visitors, including Flag-level officers and Senior Executives.
- Assist with the development, implementation, and update of written SOPs.
- Create and/or support the maintenance of organizational charts, phone lists, recall cards, personnel manning rosters, and other administrative support as necessary.
Requirements:
- 5-7 years of relevant Administration Management experience with a Bachelor's degree.
- 10+ years of relevant executive level administration with an Associate degree.
- Active TS clearance with SCI eligibility.
- Possess an analytical mindset with effective problem-solving skills.
- Adept at briefing executives and program IPT level leadership.
- High Proficiency with MS Office applications, including SharePoint.
AMERICAN SYSTEMS is a government services contractor focused on delivering Strategic Solutions to complex national priority programs with 100+ locations worldwide. We offer a comprehensive benefits program, including healthcare benefits, paid leave, retirement plans, insurance programs, and education and training assistance. Salary range: $80,000 - $100,000. Actual compensation will be determined based on several factors permitted by law.
EOE Minorities/Women/Disabled/Veterans/Gender Identity/Sexual Orientation
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