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Office Support Specialist

2 months ago

Springfield, Illinois, United States Lincoln Land Community College Full time
Job Summary

We are seeking a highly organized and detail-oriented Facilities Coordinator to join our team at Lincoln Land Community College. This is a full-time position that will assist the Director and provide support to the Facilities Services department.

Key Responsibilities
  • Serve as the primary contact for faculty, staff, and the community, responding to inquiries and requests in a timely and professional manner.
  • Assist the Director in managing information, records, and files to support the daily operations of the Facilities Services Department.
  • Monitor and record unit fiscal transactions, providing guidance on expenditure appropriateness.
  • Prepare and enter account information, maintain blanket purchase order accounts, and provide regular updates to the Director and Supervisors.
  • Review, confirm, and prepare invoice vouchers and forms for payments.
  • Maintain and requisition office supplies and equipment for Facility Services and Construction Management departments.
  • Select format, draft, and prepare final copies of various documents, including calendars, schedules, correspondence, reports, and meeting minutes.
  • Monitor and update Facility's recurring safety and maintenance inspections schedule and coordinate with the Director and Supervisors to arrange and schedule inspections.
  • Assist the Director in developing a secure information and records file.
Requirements
  • Associate degree or extensive relevant work experience may be considered in lieu of a degree.
  • One year of office management experience.
  • Competency with word processing and various software packages.
  • Excellent communication, organizational, and bookkeeping skills.
Preferred Qualifications
  • Bachelor's degree.
  • Two years of experience in Facility Maintenance with an emphasis on customer service.
  • Computer competency.
  • Public relations experience.