Administrative Support Specialist

5 days ago


Springfield, Illinois, United States GAP Solutions, Inc. (GAPSI) Full time
Job Summary:

GAP Solutions, Inc. (GAPSI) is seeking an experienced Administrative Support Specialist to support a variety of NGA offices. The ideal candidate will have a proven track record of providing highly experienced administrative support, with a strong working knowledge of Microsoft Office applications and excellent communication skills.

Key Responsibilities:

Maintain executive calendars in Microsoft Outlook, scheduling meetings, sending meeting invites, and reserving conference rooms.
Independently anticipate and provide responsive administrative support to facilitate completion of all organizational mission requirements.
Provide a centralized source of administrative expertise and guidance, affecting the success of the mission.
Support office discussions regarding administrative business rhythms and contribute recommendations as necessary.
Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from various sources.
Create workbooks for leadership planning and/or to support execution of leadership responsibilities and office administrative business rhythms.

Requirements:

Active Top Secret/SCI clearance required.
Bachelor's degree in General Business Administration or related field with a minimum of 4 years of administrative experience.
Strong teaming and collaboration skills that foster office unity and cohesiveness in support of completing office administrative requirements.
Proficient at Microsoft Outlook and Word.
Prior DOD and/or NGA experience working in a related field.
Proficient working knowledge of the following applications: PeopleSoft, PRISM, N-CERTS, SharePoint, MET, and VTC equipment.

What We Offer:

GAP Solutions, Inc. (GAPSI) is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.

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