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Administrative Assistant

2 months ago

Destin, Florida, United States Sandestin Investments LLC Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our Engineering Department at Sandestin Investments LLC. As the first point of contact for our team, you will be responsible for providing administrative support to the Director and Assistant Director of Engineering, ensuring the smooth operation of our resort.

Key Responsibilities
  • Administrative Support: Provide administrative assistance to the Director and Assistant Director of Engineering, including budget preparation, scheduling, and record-keeping.
  • Organizational Management: Manage records, files, and essential documents for preventive maintenance, work requests, and other engineering-related tasks.
  • Payroll and Reporting: Track payroll reports and coordinate the collection and preparation of operating reports.
  • Communication and Correspondence: Receive, review, and distribute incoming mail and reports, and prepare professional memorandums and reports.
  • Calendar Management: Manage the Director's schedule, including appointments and meetings.
  • Record Keeping: Direct the preparation and filing of corporate documents and maintain records for meetings and resolutions.
Requirements
  • Education: High school diploma or equivalent required.
  • Experience: 1-3 years of related experience or training preferred, particularly in administrative roles.
  • Skills: Proficient in Microsoft Word, Excel, and general office software; excellent communication skills; ability to handle confidential information with discretion.
  • Bonus Points: Previous experience in a similar role and a passion for organization and multitasking.
Physical Requirements
  • Sitting: Ability to sit for extended periods while working at a desk or computer.
  • Walking/Standing: Occasionally required to stand or walk within the office or resort premises.
  • Lifting/Carrying: Must be able to lift and carry up to 20 pounds occasionally, such as when handling files, office supplies, or small equipment.
  • Reaching/Bending: Frequent reaching, bending, and stooping to access files, documents, and office supplies.
  • Hand Dexterity: Ability to perform repetitive motions, such as typing and using office equipment.
  • Visual Acuity: Must have sufficient visual acuity to read documents, use a computer, and manage electronic and paper records.
  • Hearing: Ability to hear and respond to general communications.

Sandestin Investments LLC is an equal opportunity employer.