Executive Support Specialist

4 weeks ago


Decatur, Illinois, United States Academy Of Scholars Full time
Job Summary:

We are seeking a highly skilled and experienced Executive Support Specialist to join the team at the Academy of Scholars. As a key member of our administrative staff, you will provide critical support to our Chief Learning Officer, requiring a strong understanding of Academy procedures, policies, mission, and vision.


  • Develop and distribute meeting agendas and minutes
  • Perform various administrative duties, including data entry and record-keeping
  • Conduct phone calls, respond to emails, and compose professional communications
  • Maintain confidentiality of sensitive information and handle confidential matters with discretion
  • Manage databases and perform data analysis as needed
  • Provide first aid and basic medical care as required
  • Ensure timely distribution of reports and documentation
  • Schedule appointments, meetings, and conferences for senior leadership
  • Contribute to process improvements and policy development
  • Conduct research and gather information as requested by senior leadership
  • Monitor online presence and social media accounts
  • Maintain accurate and up-to-date professional development records for faculty members
  • Model the Academy's mission, philosophy, and goals in all interactions
  • Perform other duties as assigned by senior leadership


Requirements:


  • Bachelor's degree or 3+ years of administrative experience, preferably at an executive level
  • Proficiency in MS Office and Google Suite applications, including advanced Excel skills
  • Experience working in education or executive secretarial roles is a plus
  • Excellent written and verbal communication skills, with the ability to proofread and edit documents
  • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines
  • Ability to work independently and handle confidential matters with discretion
  • Excellent interpersonal skills and punctuality


Compensation:

The estimated salary for this role is $60,000 - $80,000 per year, depending on experience and qualifications.

How to Apply:

All interested applicants must submit a 5-minute video introducing themselves and explaining why they are the best fit for this role.

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