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Office Administrative Specialist

2 months ago

Bettendorf, Iowa, United States Shive Hattery Group, Inc. Full time
Job Overview

Shive-Hattery is seeking a dedicated part-time Administrative Coordinator to join our team. This role is essential in ensuring smooth office operations and providing support to our professional staff.

Key Responsibilities:

  • Welcome and assist visitors, manage incoming correspondence, and oversee the receipt of deliveries and vendor materials.
  • Organize catering for meetings and manage meal expense documentation.
  • Process invoices and receipts for expense reporting and payment.
  • Coordinate with service providers for scheduling, supply orders, and general upkeep of the office environment.
  • Maintain inventory of office supplies, breakroom essentials, and cleaning materials.
  • Ensure the front lobby, conference rooms, break room, and printing areas are well-stocked and organized.
  • Facilitate mailing services through various carriers.
  • Assist with travel arrangements as needed.
  • Manage petty cash and prepare related reports.
  • Oversee the maintenance and reservation of office vehicles.
  • Perform additional administrative tasks as required.

Qualifications:

  • High school diploma and a valid driver's license; an associate degree is preferred but not mandatory.
  • A minimum of 2 years of experience in an administrative support role within a professional setting.
  • Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
  • Ability to take direction from multiple team members while effectively planning and prioritizing tasks.
  • Strong communication, organizational, problem-solving, flexibility, and adaptability skills are essential for providing administrative support.

This part-time, in-office position typically requires 20 hours of work per week, generally from 10 AM to 2 PM, Monday through Friday, with some flexibility in scheduling.

Why Choose Shive-Hattery?

At Shive-Hattery, we foster a collaborative learning environment where employees can share knowledge and grow professionally. We value a balanced work-life dynamic and are committed to providing equal employment opportunities to all individuals.