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High-Level Administrative Support

2 months ago

Palo Alto, California, United States IntelliPro Group Inc. Full time
Job Description

Job Title: Executive Assistant to CEO

Full time

Job Type: Permanent

Location: Remote

Salary: $150k- $200k + Benefits

About the Role:

We are seeking a highly skilled and experienced Executive Assistant to provide top-level administrative support to our CEO. The ideal candidate will be a detail-oriented and organized individual with excellent communication skills and the ability to work effectively in a fast-paced environment.

Key Responsibilities:

  • Bilingual Support: Provide bilingual support in English and Mandarin, with the ability to interpret and translate documents and communicate with business partners in China.
  • Calendar Management: Manage the CEO's calendar, scheduling meetings and appointments, and ensuring seamless communication with internal and external stakeholders.
  • Project Management: Assist the CEO in preparing for meetings, drafting documents, and coordinating cross-functional projects.
  • Communication: Respond to emails and document requests on behalf of the CEO, and draft slides, meeting notes, and documents as required.
  • Logistics: Coordinate travel arrangements, manage expense reports, and ensure the smooth operation of the CEO's office.

Requirements:

  • Education: Bachelor's degree or equivalent experience.
  • Experience: 20 years' experience in administration, HR, and operations.
  • Skills: Ability to quickly learn complex and professional knowledge in different disciplines, commitment to confidentiality, and adept at handling sensitive information.
  • Personal Qualities: Well-organized, detail-oriented, ability to multi-task with great follow-up skills, strong written and verbal communication skills, and a driver's license with a good driving record.

About Us:

IntelliPro Group Inc. is a global leader in talent acquisition and HR solutions. We are committed to delivering unparalleled service to clients, fostering employee growth, and building enduring partnerships. We value diversity and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or any other legally protected group status.