Administrative Coordinator
6 days ago
We are seeking a highly skilled and organized Administrative Coordinator to join our team at Ascend Talent Solutions. The successful candidate will be responsible for providing administrative support to our clients and ensuring the smooth operation of our office.
Key Responsibilities:- Develop and maintain office systems to provide a functional and cost-effective working environment.
- Anticipate and resolve potential system breakdowns or gaps in communication.
- Coordinate office coverage and maintain a high level of accessibility and support across the organization.
- Develop solutions to team projects and encourage collaboration and teamwork.
- Manage and prioritize multiple tasks, meet deadlines, and analyze, plan, organize, and direct varied administrative functions independently.
- Minimum of 5 years of progressively responsible administrative/support/office management experience with 1 year of supervisory experience.
- Associates degree from an accredited college or university.
- Advanced knowledge and proficiency in use of Microsoft Office programs (Outlook, Word, Excel, and PowerPoint).
- Demonstrated ability to work in an environment with tight time demands and frequent interruptions while maintaining tact, diplomacy, and poise.
- Able to interact effectively with others to furnish and obtain information.
- Self-directed, assertive, and creative in problem-solving and systems planning.
- A dynamic and supportive work environment.
- Opportunities for professional growth and development.
- A competitive salary and benefits package.
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Administrative Coordinator
2 weeks ago
Palo Alto, California, United States Arkansas State University Full timeJob SummaryWe are seeking an experienced Administrative Specialist III to join our team at the Biological Sciences Department at Arkansas State University. The successful candidate will provide administrative support to the department, ensuring the smooth operation of our office and providing exceptional service to our faculty, staff, and students.Key...
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Administrative Coordinator
4 weeks ago
Palo Alto, California, United States The University of Mississippi Full timeAbout the RoleThe University of Mississippi is seeking a highly skilled and organized Administrative Assistant to provide advanced level support to the department chair in a large or complex unit. This is a unique opportunity to join a dynamic team and contribute to the success of the academic area.Key ResponsibilitiesAdministrative Support: Provide...
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Administrative Coordinator
1 month ago
Palo Alto, California, United States Career Group Full timeJob SummaryWe are seeking a highly skilled and experienced Executive Assistant to join our team at Career Group. As an Administrative Coordinator, you will be responsible for providing exceptional support to our office operations, ensuring seamless day-to-day activities, and contributing to the overall success of our organization.Key ResponsibilitiesOffice...
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Administrative Coordinator
1 week ago
Palo Alto, California, United States Vertisystem Full timeJob SummaryWe are seeking an experienced Administrative Assistant to provide administrative support to our team. The successful candidate will have excellent organizational skills, attention to detail, and strong communication skills.Key ResponsibilitiesProvide administrative support to the team, including answering phones, responding to emails, and...
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Administrative Coordinator
3 days ago
Palo Alto, California, United States Penn State University Talent Acquisition Full timeJob Title: Administrative SpecialistWe are seeking an experienced Administrative Specialist to join our team at Penn State University Talent Acquisition. The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide office management and administrative support to the team,...
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Administrative Coordinator
2 weeks ago
Palo Alto, California, United States Arkansas State University Full timeJob SummaryWe are seeking an experienced Administrative Specialist III to join our team at the Biological Sciences Department at Arkansas State University. The successful candidate will provide administrative support to the department, ensuring the smooth operation of daily activities.Key ResponsibilitiesProvide exceptional customer service to incoming...
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Administrative Coordinator
4 weeks ago
Palo Alto, California, United States Stanford Children's Health | Lucile Packard Children's Hospital Stanford Full timeJob SummaryThe Administrative Assistant provides professional clerical and administrative support to a director/manager/supervisory level leader, including managing calendars, organizing files and documents, assisting with budgets and contracts, and making travel arrangements. The role involves maintaining calendars and facilitating meetings for departmental...
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Senior Administrative Coordinator
1 week ago
Palo Alto, California, United States Option 1 Staffing Services, Inc. Full timeSenior Administrative Assistant OpportunityOption 1 Staffing Services, Inc. is seeking a highly skilled Senior Administrative Assistant to join our team. As a critical member of our support staff, you will provide exceptional administrative support to senior leaders and staff in a fast-paced environment.Key Responsibilities:Complex calendaring with competing...
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Administrative Coordinator
3 weeks ago
Palo Alto, California, United States Pennsylvania State University Full timeJob SummaryWe are seeking an Administrative Specialist to join our team at the Pennsylvania State University. This role will provide administrative support to the Pennsylvania Technical Assistance Program (PennTAP) and contribute to the overall success of the office.Key ResponsibilitiesProvide office management and maintain calendars of Director and...
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Administrative Coordinator
3 weeks ago
Palo Alto, California, United States Pennsylvania State University Full timeAbout the RoleWe are seeking an experienced Administrative Specialist to join our team at the Pennsylvania State University. This role will provide critical support to our Technical Assistance Program, ensuring the smooth operation of our office and the delivery of high-quality services to our clients.Key ResponsibilitiesProvide administrative support,...
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Administrative Coordinator
2 weeks ago
Palo Alto, California, United States Penn State University Talent Acquisition Full timeJob Title: Administrative SpecialistWe are seeking an experienced Administrative Specialist to join our team at Penn State University Talent Acquisition. The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide office management, maintain calendars, and independently...
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Administrative Assistant
1 month ago
Palo Alto, California, United States Ascend Talent Solutions Full timeJob SummaryWe are seeking a highly skilled and experienced Administrative Coordinator to join our team at Ascend Talent Solutions. The successful candidate will be responsible for providing administrative support to our clients, ensuring the smooth operation of our office, and maintaining a high level of professionalism in all interactions.Key...
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Administrative Coordinator
3 weeks ago
Palo Alto, California, United States Vertisystem Full time{"Job Title": "Administrative Associate 2", "Location": "Stanford, CA", "Contract Type": "W2", "Duration": "3 Month Contract", "Job Summary": "We are seeking an experienced Administrative Associate 2 to provide administrative support to our team at Vertisystem. The successful candidate will have a strong background in office administration and excellent...
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Administrative Coordinator
7 days ago
Palo Alto, California, United States Vertisystem Full timeAdministrative Assistant RoleAt Vertisystem, we are seeking a highly skilled and organized Administrative Assistant to join our team. The successful candidate will provide administrative support with limited supervision, taking on a leadership role in managing administrative staff or subordinates.Key Responsibilities:Act as a liaison between supervisors,...
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Administrative Coordinator
3 days ago
Palo Alto, California, United States Tekberry Full timeAdministrative AssociateAt Tekberry, we are seeking a highly skilled and motivated individual to join our team as an Administrative Associate. This role will provide administrative or operational support with limited supervision, and may involve leading other administrative staff or subordinates.Key Responsibilities:Act on behalf of executives/management in...
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Administrative Coordinator
2 weeks ago
Palo Alto, California, United States Hammon Plating Full timeJob SummaryHammon Plating, a leading cleaning and plating company, is seeking an experienced Administrative Assistant / Receptionist to join their team in Palo Alto, CA. As the face of the company, this individual will be responsible for answering and directing incoming calls, providing administrative support, and maintaining a high level of organization and...
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Administrative Coordinator
3 days ago
Palo Alto, California, United States Tekberry Full timeJob Title: Administrative AssociateJob Type: ContractLocation: Palo Alto, CA 94305Job SummaryWe are seeking a highly motivated and organized Administrative Associate to provide support to our client, a world-class university and research center. As a W2 employee, you will have access to health benefits, including health, dental, and vision coverage.Key...
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Legal Administrative Coordinator
4 weeks ago
Palo Alto, California, United States AGG Legal Staffing Full timeAbout the RoleAGG Legal Staffing is seeking a highly skilled and organized Litigation Secretary to join our team. As a key member of our support staff, you will play a critical role in ensuring the smooth operation of our litigation practice.Key ResponsibilitiesDocument Preparation: Prepare and finalize documents, including correspondence, memoranda, and...
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Space Administrator III/Event Coordinator
4 weeks ago
Palo Alto, California, United States InsideHigherEd Full timeJob SummaryInsideHigherEd is seeking a highly skilled Space Administrator III/Event Coordinator to join our team. As a key member of our University Events Office, you will be responsible for scheduling non-academic space reservations and rental requests, as well as coordinating with various university departments to ensure seamless event execution.Key...
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Field Services Coordinator
4 weeks ago
Palo Alto, California, United States City of Palo Alto Full timeJob SummaryWe are seeking a highly organized and detail-oriented Field Services Coordinator to support the City of Palo Alto's Community Services Department. The successful candidate will provide exceptional customer service, manage field and tennis court reservations, and assist with front office duties.Key ResponsibilitiesProvide customer service and...