Payroll and Accounting Specialist

3 weeks ago


Brooklyn, New York, United States KINGS BAY YM - YWHA Full time

Job Summary

Kings Bay YM-YWHA is seeking a highly skilled Payroll Manager to join our team. The successful candidate will be responsible for supervising payroll submission and processing through ADP, communicating with department managers, and ensuring that new hire information is submitted to NYS.

Key Responsibilities

  • Supervise payroll submission and processing through ADP
  • Communicate with department managers regularly
  • Issue annual memos to employees and update on required tax withholding changes
  • Ensure that new hire information is submitted to NYS
  • Process miscellaneous payroll earnings and deductions (union, medical, dental, pension, and Vanguard retirement)
  • Resolve any payroll system issues with the payroll processing company (ADP)
  • Onboarding, assigning Time off Policies, Holidays, etc in ADP
  • Import bi-weekly payroll transactions and paychecks from ADP into the MIP accounting system
  • Process union and other remittances monthly
  • Respond to payroll-related inquiries
  • Ensure all time and attendance records are up to date and accurately recorded
  • Maintain complete personnel records, including terminations, department transfers, reviews, and documentation
  • Process any required organizational payroll tax filing adjustments
  • Process annual IRS forms 1094/1095
  • Gather/update payroll data for annual EEO-1 report preparation
  • Allocate invoices by location/department/program

Additional Responsibilities

  • Assist with maintaining records for Human Resources and compliance
  • Assist with year-end audit, 403(b) audit and city, state and federal audits
  • Provide ADP training for Managers and new hires
  • Back up to Accounts Payable processing
  • Back up to wire transfers
  • Backup to Accounts Receivable processing
  • Book monthly accruals/corrections and adjust entries as needed
  • Other duties as may be required from time to time by the CFO

Benefits

  • Health and vision coverage & dental coverage optional
  • Pension Benefit plan, after one year, with agency contribution

Life insurance, Optional 403/b plan & parental leave

  • Generous Paid time off (PTO)
  • Paid federal and additional holidays
  • Employee program discounts

Schedule/Location

  • Full-time position In-Person in our Sheepshead Bay, Brooklyn office

Salary

  • $70,000 - $80,000 annually


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