Accounts Payable Specialist

2 hours ago


Brooklyn, New York, United States Rainforest Foundation US Full time
Job Title: Accounts Payable Specialist

At Rainforest Foundation US, we are seeking a highly skilled and detail-oriented Accounts Payable Specialist to join our Finance & Administration team. As a key member of our team, you will be responsible for the efficient and accurate processing of all domestic and international payments across various platforms.

Main Responsibilities:

  • Receive, review, and process invoices for payment in a timely manner
  • Record expenses accurately to GL accounts, departments, and projects
  • Onboard new vendors, maintain vendor master files, and monitor contractual arrangements
  • Respond to department and vendor inquiries and requests in a timely manner
  • Perform weekly vendor disbursements via ACH payments, wires, internet payment providers, and checks
  • Prepare and review expense reports, travel reports, and advance requests
  • Monthly reconciliation and analysis of credit card activity with follow-up on delinquent accounts
  • File, maintain, and distribute documents thoroughly and accurately in accordance with organizational policies and generally accepted accounting principles
  • Provide support for month-end closings and year-end audit preparation
  • Ensure Form 1099 reporting requirements are met and adhered to

Requirements:

  • Bachelor's degree in Accounting, Business Administration, or equivalent experience
  • 3-5 years of demonstrated experience in accounts payable and accounting, with preference for experience in the international NGO sector
  • Language: Full professional proficiency in English and Spanish is required
  • Experience working with multiple restricted funding sources
  • Experience in managing multiple payment platforms and sending international wire transfers
  • Able to work with diverse groups of people in a multicultural team environment
  • Ability to prioritize, organize, and multitask efficiently under pressure and with little supervision
  • Excellent written and verbal communication
  • Strong attention to detail
  • Excellent skills in MS Word and Excel
  • Experience with Quickbooks Online, online ACH payments, online credit card platforms, and international wires

What We Offer:

  • Competitive compensation and a comprehensive benefits package
  • Generous time off through vacation, sick and personal leave, holidays, summer Fridays, and an extended winter break office closure
  • Life insurance, flexible spending accounts, and an Employee Assistance Program
  • Some positions may be fully remote or hybrid

About Rainforest Foundation US:

Rainforest Foundation US is a non-profit organization dedicated to addressing climate change and safeguarding biodiversity by promoting the rights of indigenous peoples and local communities and supporting their efforts to protect and defend their rainforests.



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