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Administrative Coordinator

2 months ago

Patchogue, New York, United States Concern Housing Full time
About the Position

Concern Housing is seeking an Administrative Assistant to provide general office and administrative support, as well as ensure building security.

Key Responsibilities
  • Answer front desk phone and monitor security cameras.
  • Ensure all residents sign in and out of the building.
  • Ensure all visitors show identification and sign in and out of the building.
  • Open, screen, date stamp, and distribute incoming mail soon after receipt.
  • Stamp and send outgoing mail daily.
  • Maintain office supply inventory and prepare purchase orders in the third week of each month for review before placing the order, as necessary.
  • Type documents, letters, etc. and make copies as needed by staff, as well as assist with filing.
  • Assist with Property Management issues/maintenance and ordering of janitorial supplies.
  • Assist the Program Director with administrative needs as necessary (i.e. staff coverage, coordinate trainings, meeting minutes, etc.).
  • Assist with the intake process.
  • Maintain and ensure proper operations of all agency machines (i.e. copier, fax machine, shredder).
  • Primary person responsible for keeping the office neat and orderly (e.g., reception area, conference room, and staff office areas).
  • Ensure that all office and other supplies in the open common areas are stocked at all times (i.e. paper in fax machine and printer, stationery, restrooms).
  • Collect rent checks, transfer and copy all check information onto an Excel spreadsheet, as well as other rent collection and accounting functions (FundEZ).
  • Remain current with all Agency required compliance documents and trainings.
Requirements
  • Minimum High School Diploma with minimum four years administrative experience.
  • Word and Excel required.
Benefits

Concern Housing offers a generous benefit package, including medical insurance, affordable voluntary dental and vision insurance, flexible spending accounts, agency-sponsored retirement plan, employee-sponsored 403(b) retirement plan, agency-sponsored life insurance coverage, and an excellent paid time off package.

Concern Housing encourages employee growth, offering educational assistance and scholarship programs, licensure reimbursement, and possible internship/clinical supervision. Referral bonuses are also available.

Equal Employment Opportunity

Concern Housing is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.