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Senior Executive Administrator

2 months ago

Houston, Texas, United States United Imaging North America Full time
Job Overview

About United Imaging North America

United Imaging North America is a prominent global innovator in medical device development and supply, offering a comprehensive range of advanced medical products, digital healthcare solutions, and intelligent imaging technologies. Our commitment to excellence drives us to enhance our customer sales and support framework, ensuring the highest standards in our medical imaging offerings.

Position Summary

As the Senior Executive Administrator, you will be instrumental in ensuring the seamless operation of the executive office. This role involves providing top-tier administrative assistance to the Chief Commercial Officer and the executive leadership team, managing intricate schedules, facilitating executive communications, and overseeing daily operational efficiency. The ideal candidate will exhibit a proactive mindset, outstanding organizational capabilities, and the ability to manage sensitive information with the highest level of confidentiality.

Key Responsibilities

  • Document detailed notes during leadership meetings, establish action items, and ensure the timely execution of tasks and initiatives.
  • Serve as the primary liaison for staff, addressing inquiries, offering support, managing office logistics, and resolving issues.
  • Oversee executive schedules, coordinate and organize meetings, events, customer visits, and dinner engagements to guarantee smooth operations.
  • Manage shipments, ensuring timely pickup, drop-off, and tracking of critical packages, including valuable items.
  • Proactively coordinate travel arrangements for executives and customers, including complex logistics for trade shows and significant internal meetings.
  • Handle sensitive and confidential information with discretion and integrity.

Qualifications

  • Associate's degree or equivalent required; Bachelor's degree in a business-related field is strongly preferred.
  • A minimum of 5 years of experience supporting an executive team, including C-Suite executives.
  • Proficiency in MS Office Suite 365 is required; familiarity with systems such as Salesforce and travel-related platforms is strongly preferred.
  • Fluency in Mandarin is essential for effective communication with international partners and stakeholders.
  • Exceptional oral and written communication skills with the ability to quickly establish rapport with internal teams and external partners.
  • Strong analytical and problem-solving skills.
  • Creative, adaptable, and highly organized.
  • Ability to motivate and collaborate effectively with diverse, global, and cross-functional teams.
  • Willingness to travel domestically (greater than 5%).