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Executive Assistant to the Board

3 weeks ago

Baltimore, Maryland, United States Baltimore Children and Youth Fund Inc Full time
Job Description

This role is crucial in promoting the efficiency of the offices and the Board of Directors, ensuring seamless operations within the organization. The ideal candidate will have strong administrative skills, be detail-oriented, and possess the ability to handle multiple priorities.

The Administrative Coordinator must enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven, and community-oriented. The ideal individual will be able to maintain a realistic balance among multiple priorities and work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

  • Operations Support for the Team
    • Submit team-wide and board reimbursements, payment requests, and contracting.
    • Manage vendor and contract relationships for the team, serving as the point of contact.
    • Manage main phone, executive phone, and individual phone lines.
    • Collect, sort, and route mail.
  • Scheduling and Meetings Support
    • Set up virtual meetings and provide support as needed to ensure a smooth experience for participants.
    • Support in-person meetings, hearings, and convenings by reserving meeting spaces and managing logistics.
  • Lead the creation of meeting materials and documents, including research and presentation materials.
  • Provide daily scheduling support to the team.