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Office Coordinator II

3 months ago

Lake Worth, Florida, United States Palm Beach State College Full time

Join Our Team

What We Offer

At Palm Beach State College, you will find an environment where innovative ideas flourish and the essence of a community thrives. By becoming a part of our team, you will engage with professionals from various backgrounds who are committed to nurturing talent for essential workforce roles. As a united community, we foster a culture of inclusivity, support, and connection for both our students and staff. We are in search of imaginative individuals to assist PBSC in its mission of inspiring hope, enhancing skills, and transforming lives.

About This Role

The Office Coordinator II is responsible for delivering comprehensive administrative assistance to the department. This role includes maintaining departmental records, processing purchase requests, managing payroll, and supporting budgetary activities. The coordinator will compile information, generate reports, and prepare correspondence while providing accurate information to students, faculty, staff, and the public.

A Day in the Life of an Office Coordinator II Includes:

  • Executing administrative and secretarial tasks that necessitate a thorough understanding of the organization's policies and operations. Scheduling appointments and meetings.
  • Preparing requisitions and electronic purchase orders; submitting them for managerial approval.
  • Assisting in budget preparation and transferring budget items as required.
  • Maintaining and organizing records, including databases, logs, and general documentation.
  • Establishing and managing files and manuals, distributing them as necessary.
  • Typing and editing forms, reports, memos, and correspondence, including word processing tasks.
  • Creating spreadsheets with complex formulas and links, entering or modifying data in existing databases.
  • Loading courses into the system accurately.
  • Editing standard text for routine correspondence and reports.
  • Responding to inquiries from various levels of employees or external sources regarding a range of questions.
  • Assisting in the creation of presentations with unique formatting.
  • Identifying the need for office supplies and equipment, ordering as necessary.
  • Performing other job-related responsibilities as assigned.

We Would Love to Hear From You If You Have:

Education and Experience:

  • High school diploma or GED.
  • One year of relevant experience.

Knowledge of:

  • Microsoft Office Suite or similar software applications.

Skills:

  • Attention to detail while effectively managing time and tasks.

Ability to:

  • Communicate effectively, both verbally and in writing, with internal and external customers, building relationships and managing expectations.
  • Interact positively with diverse populations and varying educational levels of students, faculty, staff, and the public.

Work Environment and Physical Demands:

  • Ability to reach and grasp objects.
  • Ability to stoop, bend, kneel, crouch, or crawl.
  • Use of video display terminals.
  • Manual dexterity and fine motor skills.
  • Communicate information orally and in writing.
  • Receive and comprehend information through oral and written communication.
  • Proofread and verify documents for accuracy.
  • Work a flexible schedule.

This job description is intended to provide a general overview of the essential functions of the position. It is not an exhaustive list of all duties and responsibilities, and the specific tasks assigned may vary.

Additional Information:

  • Culture: Be part of an inclusive environment where every role is meaningful and employees feel a sense of belonging.
  • Education Benefits: Tuition fee waivers, reimbursement options, and educational leave.
  • Health and Wellness: Comprehensive medical, dental, and vision insurance options.
  • Generous Time Off: Vacation, sick leave, and holidays.
  • Professional Development: Opportunities for leadership training and workshops.
  • Retirement Investments: Options for state retirement plans and voluntary savings plans.