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Administrative Coordinator

2 months ago

Spring, Texas, United States Cenergy International Full time
Job Summary

Cenergy International is seeking a highly skilled Administrative Assistant II to provide exceptional support to our team. As a key member of our administrative team, you will be responsible for providing administrative support to a Division, including typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies, and sorting/distributing mail.

Key Responsibilities
  • Provide administrative support to a Division, including typing, filing, and record keeping.
  • Answer phones, schedule appointments, and manage calendars.
  • Coordinate meetings and conferences, and obtain supplies as needed.
  • Sort and distribute mail, and perform other administrative tasks as assigned.
  • Work on special projects, including recording, compiling, retrieving, reporting, and analyzing information.
  • Multi-task and prioritize tasks to meet deadlines.
  • Develop and maintain strong communication and organizational skills.
  • Proficient in MS Office and other software applications.
Requirements
  • High School Diploma or equivalent.
  • Minimum of 2 years of experience as an Executive Administrative Assistant.
  • Excellent verbal and written communication skills.
  • MS Office (Word, Excel, and PowerPoint) and email systems.
  • Data Entry/Excel/SAP (or similar systems)/MS Office/EZ pay/DocuSign/Chrome River/SharePoint/PowerPoint/G1P/Dreamweaver.
  • Strong administrative coordination abilities.
  • Customer service experience.
  • Accounts Payable.
  • Expense Reports.
  • Onboarding/Recruiting.
  • Vacation Tracking.
  • Payroll.
  • Time Keeping.
  • Purchase Orders (maintain office inventory).
  • Coordinating events.
  • Coordinate office moves.
  • Manage/prepare org charts, flowcharts, group contact information.
  • Maintaining Calendars.
  • Coordinating Travel Arrangements/Previous experience with Visa travel requirements.
  • Coordinating on-site visits.
  • Manage daily mail and distribution.
Benefits
  • Ongoing Training (RSO, Systems, Software Programs, OSHA Safety, JJ Keller, etc.).
  • Continuous Employment Development and Learning.
  • Ongoing Advocacy, internal assets with HSE, Legal and HR teams and experts to aid in Employee Career Path and Advancement.
  • 401K.
  • Aetna Group Medical Coverage & Kaiser for California only.
  • Dental Insurance Coverage.
  • Vision Insurance Coverage.
  • Basic Life Insurance & AD&D.
  • Long Term Disability.
  • Voluntary Short-Term Disability.
  • Direct Deposit.
  • Health Savings and Flexible Spending Accounts.