Administrative Assistant II

2 months ago


Big Spring, Texas, United States Texas Department of Aging & Disability Services Full time
Job Summary:
We are seeking a highly organized and detail-oriented Administrative Assistant II to join our team at the Texas Department of Aging & Disability Services. As an Administrative Assistant II, you will provide routine administrative support and technical program assistance to our department.

Key Responsibilities:
• Coordinate computer locations and moves as Data Coordinator for the department
• Enter work orders in a timely manner and communicate various information for the department with hospital staff and community contacts
• Use sound judgment in assembling and organizing information and promote good public relations with patient care units, hospital departments, and the community
• Manage clerical/secretarial workflow and process for effective task completion and maintain, gather, and help analyze data for the quarterly Governing Body Reports
• Provide oversight for proper record retention for the department and develop required databases and filing systems for departmental data
• Assist departmental users with computer applications and troubleshoot any problems and maintain the departmental group observations data
• Perform as the lead Additional Duty Officer for the department and give orientation to new staff in the department
• Enter all departmental requisitions and maintain the key control log for all departmental keys
• Serve as departmental Data Coordinator and schedule staff training and provide communication of such to staff
• Perform other duties as assigned

Requirements:
• Ability to communicate effectively both orally and in writing
• Ability to collect, maintain, and assist in analyzing data
• Ability to perform TIPS as related to this position and emergency care skills (Heimlich, CPR, etc.)
• Ability to demonstrate excellent computer skills (knowledge of Windows and Microsoft Office programs)
• Ability to demonstrate sound judgment making skills

Working at Texas Department of Aging & Disability Services:
We are dedicated to building a diverse community atmosphere where employees feel valued, supported, and accepted while providing specialized care for Texans in need. If providing hope and healing through compassionate, innovative, and individualized care interest you, we welcome your application for this position.

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