Program and Events Coordinator

3 weeks ago


Santa Clara, California, United States Santa Clara University Full time
Job Summary

We are seeking a highly organized and detail-oriented Program and Events Coordinator to join our team at Santa Clara University. The successful candidate will provide administrative support for the Assistant Dean of Undergraduate Programs and others serving the UG students in the School of Engineering.

Key Responsibilities
  • Purchasing and Expense Processing: The Program and Events Coordinator will be responsible for purchasing and expense processing for the office and student expenditures, including senior design grants, student organizations, and peer advisors.
  • Event Planning and Coordination: The successful candidate will assist with event planning and coordination, including logistical support, room reservations, catering, media/sound, entertainment, and decor.
  • Communication and Marketing: The Program and Events Coordinator will communicate effectively with internal and external stakeholders, including students, faculty, staff, and guests, to promote events and programs.
  • Database Management: The successful candidate will maintain a database for all School of Engineering events, including objectives, methods, dates, and other relevant information.
Requirements
  • Education: Bachelor's degree preferred.
  • Experience: Two or more years of related administrative experience or an equivalent combination of education and experience.
  • Skills: Excellent planning, organizational, and time-management skills; excellent interpersonal, oral, and written communication skills; creative problem-solving skills; and ability to work in a diverse population.
Working Conditions

The Program and Events Coordinator will work in a typical office environment with occasional travel to other buildings on campus. The successful candidate will be required to lift 20 pounds and work a flexible schedule, including evenings and weekends.



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