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Office Coordinator

2 months ago

Dunkirk, New York, United States Prince George's County Full time
About the Position

This is a dually allocated entry-level administrative position designed to relieve an important official of administrative detail. Good judgment and discretion are essential to the security of confidential information and data. Under close supervision, incumbents perform routine to moderately difficult office responsibilities. Responsibility extends to conveying important administrative information concerning the function and mission of the agencies' programs and projects.

About the Agency

The Prince George's County Health Department's (PGCHD) vision is that all Prince Georgians are their healthiest at every age and every stage. Their mission is to lead, engage, and empower our community to work collaboratively towards disease prevention, health equity, and total well-being. The PGCHD works to protect and support the public's health through numerous services that range from restaurant inspections and disease tracking to care coordination and health promotion.

Examples of Work
  • Schedules and maintains appointments scheduled using electronic medical record system.
  • Types a variety of memoranda, letters, and reports from rough draft or general verbal instructions; statistical charts and forms requiring original formatting and presentation.
  • Conducts patient registration, collects insurance and financial information.
  • Proofreads and edits materials to eliminate errors and ensure correct grammar, spelling, and punctuation.
  • Establishes and maintains filing systems to ensure that documents are readily retrievable; maintains an adequate supply of office materials and supplies.
  • Searches files and a variety of other sources as necessary compile information for meetings, specific projects or research activities, including certain statistical reports.
  • Screens telephone calls and incoming mail; answers questions relating to office or department operations; determines which requires the direct attention of the supervisor and which should be referred to other staff members.
  • Gathers fiscal, budgetary and personnel data and prepares operational/activity reports from same.
  • Willingly and cooperatively performs tasks and duties which may not be specifically listed in the class specifications or position description, but which are within the general occupational category and responsibility level typically associated with the employee's class of work.
Qualifications
  • Must have satisfactorily completed probationary period as Administrative Aide I; or
  • High school diploma or G.E.D. certificate which included business courses
  • One (1) year of secretarial/admin assistant training above the high school level
  • One (1) year of secretarial or technical clerical experience which involved working with the public.
  • Applicants must be proficient in typing and shorthand.
Preferred Qualifications
  • Experience with entering patient demographic information and scheduling appointments into electronic medical record system.
  • EPIC experience is a plus.
  • Bi-lingual in Spanish language.