Event Planning Specialist

7 days ago


Phoenix, Arizona, United States Mettle Marketing Full time

Job Title: Non-Profit Event Coordinator

Job Summary:

Mettle Marketing is seeking a highly organized and detail-oriented Event Coordinator to oversee all aspects of event planning and management. The ideal candidate will have experience planning exhibitions and business-to-business events, and will be able to demonstrate strong knowledge of venues and vendor offerings.

Key Responsibilities:

  • Develop and present event proposals that meet client requirements and deadlines
  • Maintain relationships with vendors and venues to ensure seamless event execution
  • Plan event details, including venue selection, seating, dining, and guest lists
  • Delegate event planning tasks to other staff members as needed
  • Provide clients with expert knowledge of venues and vendor offerings, and lead venue tours as necessary
  • Coordinate event entertainment, including music, performers, and guest speakers
  • Manage event budgets and ensure timely payment collection and financial reporting
  • Oversee event execution on the day of, including problem-solving, welcoming guests, and directing event setup
  • Collaborate with the marketing team to create effective advertisements for each event
  • Anticipate and plan for various scenarios to ensure event success
  • Identify sales opportunities for future events during client interactions and events
  • Plan multiple events simultaneously

Requirements:

  • Organization and event planning experience
  • Team management and time management skills
  • Sales and marketing knowledge or previous experience
  • Attention to detail and strong written and verbal communication skills
  • Strong client-facing skills and ability to work in a team-oriented environment
  • Knowledge of common reservation software and vendor research skills
  • Initiative, enthusiasm, and flexibility
  • Preferred: degree in event planning or marketing


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