Legal Office Assistant Manager

3 days ago


Portland, Oregon, United States State of Oregon Full time
About the Role
The State of Oregon Department of Justice seeks a highly organized and detail-oriented Civil Enforcement Division Secretary to join their team. As a key member of the department, you will provide critical administrative and clerical support to attorneys in the Financial Fraud/Consumer Protection Section. This role requires strong communication and interpersonal skills, as well as the ability to maintain confidentiality with sensitive case information.

Key Responsibilities
* Assist legal staff in preparing litigation cases, including creating documents, maintaining records, and researching legal information* Schedule trial settings, depositions, and pretrial witness interviews, and coordinate meetings with agency personnel, hearings personnel, opposing parties, and witnesses* Maintain accurate and up-to-date records of all case-related activities* Provide excellent customer service to the public, both in person and over the phone* Coordinate travel arrangements and complete expense reports as needed

Requirements
* Two years of clerical/secretarial experience, including at least one year as a legal assistant or secretary for an attorney or judge* Proficiency in word processing software and internet databases usage* Ability to maintain punctual and regular attendance* Experience providing accuracy and attention to detail in work performance* Must be skilled and able to exercise confidentiality with sensitive case information* Public contact experience providing to or receiving information from the public, preferably in a business or office setting* Experience composing written communications, such as letters, memos, reports, etc.* Experience transcribing legal documents, correspondence, etc., from voice tapes* Experience operating text editing word processing equipment

Bonus Benefits
In addition to the comprehensive benefits package, this role offers a generous salary range of $3,619 - $4,998 per month, based on education and experience. You will also have access to professional development opportunities and a supportive work environment that fosters growth and collaboration.
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