Executive Support Specialist

1 week ago

Fort Lauderdale, Florida, United States Dexian Full time
Job Title: Executive Assistant

We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to our Senior Executive. The ideal candidate will be located in Miami, be fully bilingual in English and Spanish, and have a clean driving record.

Key Responsibilities:
  • Calendar Management: Coordinate and manage the executive's personal schedule, including appointments, travel arrangements, and prioritize activities to optimize the executive's time.
  • Personal Finances: Manage personal financial matters, including budgeting, expense tracking, bill payments, and liaising with financial advisors.
  • Child and/or Senior Care: Provide occasional child or senior care support, including scheduling and coordinating activities, school/drs appointment pickups, and ensuring a safe and nurturing environment.
  • Property Management: Oversee and manage the executive's properties, including coordinating maintenance, repairs, and renovations.
  • Travel Coordination: Plan and organize domestic and international travel, including flight arrangements, accommodation, and transportation.
  • Confidential Correspondence: Handle sensitive and confidential information with discretion, including correspondence, legal documents, and personal matters.
  • Event Planning: Organize and coordinate personal events, social gatherings, and special occasions.
  • Communication Liaison: Serve as a point of contact between the executive and various stakeholders.
  • Task Delegation and Follow-up: Assist in managing related tasks, including coordinating with the executive's team and ensuring follow-up on action items.
  • Research and Special Projects: Conduct research on various topics, compile reports, and assist with special projects as assigned by the executive.
Requirements:
  • Proven experience as an executive assistant or personal assistant, preferably in a similar capacity.
  • Exceptional organizational and multitasking skills.
  • Strong communication and interpersonal abilities.
  • Strong discretion and confidentiality in handling sensitive information.
  • Proficient in using office productivity tools and scheduling software.
  • Flexibility to adapt to changing priorities and work outside standard office hours if required.
  • Fully bilingual in English and Spanish.
  • Clean driving record and up-to-date insurance and license.

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