Accounts Payable Specialist
1 month ago
The Accounts Payable Clerk position at Hills Bank is responsible for the timely and accurate processing of all incoming invoices, which is an integral part of the overall expense reporting for the bank. This role will monitor incoming invoices and assist with the inputting and processing of payments. The successful candidate will be responsible for gathering and documenting proper information in regards to Iowa sales and consumer use tax, 1099-Misc. reporting, and escheatment of outstanding expense checks.
Key Responsibilities:
- Input invoices, employee reimbursements, and Visa payments into the Accounts Payable software.
- Work with the Purchasing software to match invoices to existing Purchase Orders and resolve any discrepancies between invoices and purchase orders.
- Process payments to vendors in a timely manner to avoid late payments and additional fees.
- Collaborate with vendors and other employees of the bank to resolve any issues by asking appropriate questions, answering questions, and obtaining additional information as needed.
- Research invoices, expense checks, and vendor information as needed.
- Review monthly statements to ensure all invoices are accounted for or have been paid.
- Basic understanding of Iowa sales and use tax rules and exemptions.
- Gather supporting documentation regarding Iowa Sales/Use tax decisions.
- Prepare appropriate reports for management and various areas of the bank.
- Timely follow up on outstanding expense checks; provide information for escheatment purposes as needed.
- Scan invoices and related documentation.
- Post journal entries to the appropriate general ledger accounts.
- Create and maintain vendor information as needed under dual control.
Additional Responsibilities:
- Assist the Financial Assistant and Vice President, Controller, and Cashier with other projects as required.
- Assist in the preparation of 1099-Misc information.
- Perform backup duties as assigned to help cover other work within the department during vacations, leaves, etc.
- Assist with testing of Accounts Payable and Purchasing software upgrades and/or new implementations.
- Support other bank activities and community events as part of the overall team of bank employees.
Requirements:
- 2 years of finance/accounting experience or education preferred or equivalent combination of education and experience.
- Basic understanding of Iowa Sales/Use Tax guidelines.
- Basic understanding of 1099-Misc reporting requirements.
- Strong typing skills with high level of accuracy.
- Strong computer skills with working knowledge of Excel and Word.
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