Administrative Coordinator

4 days ago


San Clemente, California, United States Vista Compliance Full time
Job Summary

Vista Compliance Laboratories is seeking a highly skilled and experienced Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our high-level executives and staff, performing advanced, diversified, and confidential administrative duties.

Key Responsibilities
  • Provide exceptional customer service and respond to all incoming inquiries in a timely and accurate manner.
  • Manage the reception of shipments from courier services and ensure timely delivery.
  • Coordinate tasks and make information/actionable items clear to staff members and clients.
  • Assist with projects, including creating, reviewing, and revising documents, supporting documentation, and working with Word documents, Excel spreadsheets, and PowerPoint presentations.
  • Support the marketing, sales, and business activities of the company as needed.
  • Perform clerical support in an efficient manner.
  • Provide ad hoc support around the office and support to other departments as required.
Requirements
  • High school diploma or equivalent; associate's degree and/or vocational program preferred.
  • 2+ years of administrative experience in a multi-level environment that involves human resource management and organizational development.
  • High level of professionalism, integrity, and the ability to work autonomously.
  • Strong to excellent verbal, written, interpersonal, customer service, and communication skills.
  • Computer and internet literacy; specifically with MS Office applications and knowledge of Word, Excel, and PowerPoint required.
  • Detail-oriented, enthusiastic, self-directed, and well-organized individual.
  • Ability to function independently within a broad scope of guidelines and established policies and goals.
  • Ability to manage workload and assignments in a fast-paced environment while working within required deadlines.
Working Conditions

The employee is regularly required to stand, sit, talk, listen, and use hands and fingers to operate a computer and telephone keyboard. Specific vision abilities required by this job include close vision requirements due to computer work. Light to moderate lifting is required.



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