Grant Administrator

5 days ago

San Clemente, California, United States PrideStaff Full time
Job Description

A local philanthropic non-profit organization is seeking a Grant Administrator to join their growing team. Their mission is to assist those in need in Orange County with resources for food, shelter, and personalized supportive counsel and aid; helping clients bridge the gap from dependency to self-sufficiency.

This position will be responsible for managing grants and contracts, overseeing fiscal planning, and handling accounts payable. As a key member of the team, the Grant Administrator will contribute to the overall financial procurement, monitoring, and reporting, ensuring oversight, and effective funds management.

This is a full-time, temp-to-hire opportunity with pay starting at $30/hour.

Key Responsibilities:
  • Oversee the financial tracking of grants from award setup to closeout.
  • Utilize a database/spreadsheet system, track current grant cycles and renewal processes, and ensure stewardship to maintain and increase future funding.
  • Maintain a schedule of grants reporting deadlines for monthly, quarterly, and annual financial reports, including preparation, submission with accuracy of all applicable reports as required by the funders.
  • Maintain current grant funder records, record notes, actions, contact updates, and gift information in an appropriate database and/or donor management system.
  • Review notice of awards and grant and agency documentation to ensure a clear understanding of the regulations and guidelines associated with grant funds.
  • Meet regularly with finance and leadership to review grant expenditures for compliance with grant guidelines and grant budget, and process journal entries as appropriate.
  • Ensure timely communication and knowledge transfer is executed with respective departments on all requirements.
  • Collaborate with coworkers to proactively improve processes related to post-award administration of grants.
  • Reconcile grant expenditures and update projections monthly.
  • Research and resolve accounting issues related to grants.
  • Lead the implementation of streamlining to a new billing system. Monitor and evaluate automation to address gaps.
  • Collaborate with coworkers to forecast the timing of grant expenditures and revenue recognition.
  • Contribute to process improvements on revising and updating internal grant reports.
  • Support the Finance Director in coordinating with external auditors to support the single audit.
  • Create and submit progress reports to funders.
  • Responsible for billing all grants in a timely manner.
  • Prospect, research, and identify new grant funding opportunities and identify demographic information required to obtain funds.
  • Partner with departments to understand current program needs to stay current with data and trends for clients served to identify potential funding sources and complete compelling grant applications.
  • Participate and support grant procurement efforts with proposals to foundations, government, corporations, and other funding sources.
  • Pursue continuing professional education related to Uniform Guidance updates and, when needed, initiate updates to processes and policies appropriately.
Requirements:
  • Bachelor's degree in accounting or a related field is required.
  • Minimum of 3-5 years of professional non-profit experience related to grant accounting, compliance, government contract billing, with a focus on post-award management.
  • Experience with Cal AIM, CDBG, and PSH contract billing is highly desired.
  • Experience with Uniform Guidance Single Audits is required.
  • Experience with grant writing is desired, but not required.
  • Knowledge or experience using automated billing systems is required.
  • Proficiency with automated systems, including MS Office (Word, Excel, and PowerPoint), is required.

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