Executive Office Coordinator

5 days ago


Panama City, Florida, United States Eastern Shipbuilding Group Full time
About the Role

We are seeking an experienced and organized Executive Office Coordinator to join our team at Eastern Shipbuilding Group. This is a full-time position based in Panama City, FL, with the possibility of occasional travel.

As an Executive Office Coordinator, you will provide administrative support to our management team, ensuring seamless day-to-day operations. Your primary focus will be on providing exceptional customer service, managing calendars, making travel arrangements, and handling correspondence.

Key Responsibilities
  • Provide administrative support to senior-level executives, including scheduling appointments, preparing presentations, and organizing meetings.
  • Maintain accurate records and files, both physical and digital, to ensure compliance with company policies and procedures.
  • Coordinate travel arrangements, itineraries, and expense reports for executives and teams.
  • Manage email correspondence, respond to inquiries, and escalate complex issues to supervisors or other departments as needed.
  • Develop and maintain knowledge of company policies, procedures, and best practices to provide guidance to colleagues and executives.
  • Collaborate with cross-functional teams to achieve business objectives and improve operational efficiency.
Requirements

To succeed in this role, you will need:

  • A minimum of three years of experience in an administrative or executive support role.
  • Excellent communication, organizational, and problem-solving skills.
  • Ability to work effectively in a fast-paced environment with multiple priorities and deadlines.
  • Familiarity with Microsoft Office Suite, particularly Word, Excel, PowerPoint, and Outlook.
  • Bachelor's degree or equivalent experience.
What We Offer

Easter Shipbuilding Group offers a competitive salary of $50,000 - $65,000 per year, depending on experience, plus a range of benefits, including medical, dental, and vision insurance, 401(k) matching, and paid time off.



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