Accounts Payable Specialist

3 days ago


Nashville, Tennessee, United States Aegis Sciences Corp Full time
Accounts Payable Specialist Job Description

The Accounts Payable Specialist plays a crucial role in ensuring the smooth operation of our financial processes. This position is responsible for managing all aspects of accounts payable, including vendor invoice processing, payment verification, and financial record-keeping.

Key Responsibilities:
  • Verify vendor invoices for accuracy and completeness
  • Code invoices for proper financial statement recording
  • Match invoices to purchase orders and related receipts
  • Ensure proper documentation and approvals for each invoice
  • Enter approved invoices into our payables system
  • Communicate with buyers to resolve invoice discrepancies and ensure accurate discount calculations
  • Reconcile general ledger accounts and monitor open PO reports
  • Coordinate with Accountants to obtain PO invoices for timely asset setup
  • Resolve invoice disputes with vendors
  • Generate and distribute vendor payments
  • Organize our payables paperless filing system
  • Prepare month-end accruals for unrecorded invoices
  • Utilize Excel to import large invoices and prepare other worksheets as assigned
  • Prepare T&E monthly import files
  • Assist in creating and verifying various financial reports related to budgeting, cost analysis, and variance/monthly reports
  • Prepare reports and gather information for management as required
Requirements:
  • An Associate's Degree in Accounting or Finance is required; a Bachelor's Degree in Accounting or Finance is preferred
  • With a Bachelor's Degree in Finance or Accounting, no additional experience is required; with an Associate's degree, a minimum of two (2) years of accounts payable or related experience is required
  • Intermediate Excel and Outlook experience is required
  • Excellent written and verbal communication skills and ability to interact with staff at all levels is required

Aegis Sciences Corporation is an Equal Opportunity Employer.



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