Account Payable Specialist

3 days ago


Nashville, Tennessee, United States Vaco Full time
Account Payable Specialist

We are seeking an experienced Account Payable Specialist to join our team in Nashville, TN. This is a direct hire opportunity with an in-office schedule.

Responsibilities:
  • Manage accounts payable workflow, ensuring timely and accurate processing of invoices and payments while meeting deadlines.
  • Assist in administering an electronic invoice routing system, establishing routing rules, and troubleshooting system issues for efficiency and growth.
  • Ensure compliance with policies and procedures, including invoice coding, tax payments, employee reimbursements, and vendor record maintenance.
  • Reconcile vendor statements, manage recurring invoices, and develop strong relationships with vendors and employees to resolve issues.
  • Prepare and submit monthly sales/use tax returns, year-end 1099s, and assist with financial audits, ensuring compliance with regulations and deadlines.
  • Provide management with regular reports, assist with monthly closing, and maintain accurate records within ERP systems.
Qualifications:
  • Minimum 7 years accounts payable and vendor administration experience
  • Minimum 5 years accounts payable experience within real estate development or construction industries
  • Strong working knowledge of Microsoft Office, especially Excel
Preferred Skills:
  • Sage 300 CRE ERP platform
  • Paperless Environments (PVault)
  • Yardi Systems

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.



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