Administrative Coordinator

2 weeks ago


Fort Lauderdale, Florida, United States Marlin Engineering Inc (MARLIN) Full time
Administrative Assistant Opportunity at Marlin Engineering Inc (MARLIN)

MARLIN Engineering Inc (MARLIN) is a full-service multi-disciplinary planning and engineering firm with a strong foundation of integrity, innovation, and professionalism. With a staff of over 90 professionals across multiple office locations in Florida, MARLIN has an extensive portfolio of high-profile projects throughout the state.

We are seeking an entry-level Administrative Assistant to provide administrative support to our Office Manager in our Fort Lauderdale office. The successful candidate will be responsible for ensuring the efficient operation of the office, managing the reception area, supervising office equipment and supplies, and providing general administrative support.

Key Responsibilities:
  • Manage the reception area to ensure effective telephone communications and visitor management
  • Supervise the maintenance of office equipment and supplies, including copiers and printers
  • Manage conference room reservations and organize meetings
  • Update spreadsheets and perform general administrative duties as needed
  • Process and deliver internal and external mail daily
  • Provide general administrative support for typing, data entry, invoicing, copying, faxing, and maintaining electronic and physical files
  • Develop and maintain a filing system
  • Assist with special projects and tasks as requested
  • Schedule company vehicle maintenance and reservations
  • Monitor and order office supplies as needed
Requirements:
  • High School Diploma
  • 1+ years of administrative experience
  • Fluent in English and Spanish
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Knowledge of office management systems and procedures
Technology:

· Electronic mail software

· Project management software

· Microsoft Office

This is an exciting opportunity to join a dynamic team and contribute to the success of MARLIN Engineering Inc (MARLIN). If you are a motivated and organized individual with excellent communication skills, we encourage you to apply for this role.



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