Administrative Specialist

3 days ago

Minneapolis, Minnesota, United States University of Minnesota Full time
Job Summary

We are seeking an experienced Administrative Specialist to join our Community Outreach and Engagement Division at the University of Minnesota School of Dentistry. This is a two-year time commitment, working one day a week, 8am-4:30pm.

Key Responsibilities
  • Provide administrative support to the Community Outreach and Engagement Division Director, Community Relations and Outreach Associate, faculty, and staff in their academic, administrative, clinical, and research mission.
  • Assist with tasks related to the Minnesota Department of Health's Rural and Underserved Clinical Rotation (MDH RUCR) grant, including outreach, travel arrangements, expense reimbursements, and data collection.
  • Prepare agendas, attend meetings, record and disseminate minutes as needed.
  • Create community outreach and engagement print materials as directed.
  • Schedule and arrange community engagement activities for students as instructed by the Community Outreach and Engagement Division Director.
  • Collect and organize data for MDH RUCR grant reports.
Requirements
  • High School Diploma/GED.
  • Minimum of four years of related office experience.
  • Years of experience to include at least one year of experience with customer service.
  • Experience using Microsoft Office Software.
  • Outstanding verbal, written, and interpersonal communication skills.
Preferred Qualifications
  • Ability to organize and prioritize.
  • Ability to work independently while performing assigned administrative services.
  • Proven ability to multi-task while maintaining attention to detail.
  • Demonstrated experience and ability to work with diverse populations in complex environments.
  • Ability to manage workflow and integrate new projects.
  • Working knowledge of university resources, financial systems, and procedures.
  • Experience using web-based applications such as Google Collaboration Tools.
  • Experience using database applications.
  • Event planning and/or travel arrangements support experience.
About the Department

The University of Minnesota School of Dentistry is the state's only dental school and the only dental school in the northern tier of states between Wisconsin and the Pacific Northwest.

We are a regional resource to five states for dental education, consulting services, patient treatment, and ongoing continuing dental education.

We educate dentists, dental specialists, dental therapists, dental hygienists, dental educators, and research-scientists.

We offer advanced degree programs in seven ADA-recognized specialties: endodontics, oral and maxillofacial surgery, orthodontics, pediatric dentistry, periodontics, prosthodontics, and TMD and orofacial pain.

We educate scholars in oral biology, dental hygiene, and oral health for older adults.

Dentists from other countries who wish to practice in the United States matriculate through our Program for Advanced Standing Students.

Learners have the option to pursue a Masters in Public Health or a PhD alongside their DDS degree.

We are the only dental hygiene program in the state associated with a dental school.

We became the first dental school in the nation to educate dental therapists in 2009.

Dental therapists perform basic preventative services, drill and restore teeth for children and adults, and remove primary teeth under the supervision of a licensed dentist.

As of 2023, we have graduated 91 dental therapists from the program.

Our work affects virtually every person in Minnesota.

We educate approximately 73% of the state's practicing dentists, 68% of licensed dental therapists, and 49% of dental hygiene educators.

We provide critical oral health care with more than 100,000 patient visits in our campus clinics and more than 16,000 patient visits at outreach sites in underserved communities throughout the state.

We provide continuing dental education for 7,100 practicing dental professionals each year.

The School of Dentistry is dedicated to creating a diverse, equitable, and inclusive workplace.

Diverse teams, perspectives, and backgrounds create a strong and creative team that best serves the University's many communities, on campus and beyond.

The University is an Equal Opportunity Employer.

Black, Indigenous, people of color, LGBTQIA+, women, veterans, and members of historically underrepresented communities are highly encouraged to apply.

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