Accounting Administrator

4 weeks ago


Chicago, Illinois, United States Walton Enterprises Full time
About the Role

We are seeking a highly motivated and detail-oriented Accounts Administrator to join our team at Walton Enterprises. This role will play a key part in implementing best-in-class operating procedures, optimizing our accounting system, and supporting the finance and accounting function of our growing organization.

Key Responsibilities
  • Manage multiple invoice and investment notice mailboxes, directing notices to the appropriate groups for actioning.
  • Maintain vendors across all entities, including vendor set up, information verification, vendor updates, and supports year-end communications with vendors, including preparation and distribution of 1099s.
  • Support set up of new bank and investment accounts across all entities.
  • Support accounts payable process, including invoice review, coding of entries in accounting system, and routing invoices to appropriate approvers.
  • Prepare invoices and manage follow up with 3rd parties for accounts receivable.
  • Assist with monthly and quarterly close process by extracting month end statements from various portals and communicating with various teams related to timely expense reporting.
  • Maintain organized records and work papers.
  • Actively seek opportunities to provide structure and improve operations related to vendor and contract management.
Requirements
  • Bachelor's degree in business administration, Accounting, or related field with minimum 1 year of relevant experience OR Bachelor's degree or equivalent with minimum 3 years of relevant experience.
  • Proficient in Microsoft Office, with strong skills in Microsoft Excel.
  • Experience with Google Workspaces, including group mailboxes and google drive preferred.
  • Experience with Sage Intacct not required but preferred.
  • Strong problem solving, critical thinking and analytical skills.
  • Strong time and project management skills.
  • Communicates effectively both verbally and written.
  • Maintains a high level of professionalism, integrity, trust, and confidentiality.
  • Stays organized and demonstrates the ability to handle multiple tasks and prioritize effectively.
  • Comfortable with and navigates ambiguity well.
  • Demonstrates strong attention to detail and proofreading abilities.
  • Demonstrates ability to work independently and in a dynamic team environment.
  • Demonstrates strong initiative and customer service orientation.
  • Exhibits a can-do attitude with willingness to roll-up one's sleeves as needed.

We are an equal opportunity employer and welcome people from all experiences, abilities, and perspectives to apply.



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